---
sourceDocument: Xanadu Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/it-business-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Configure business application costing cost model

# Configure business application costing cost model {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Configure the business application costing cost model to allocate expenses and
generate bucket cost lines for the fiscal periods to suit your requirements.

## Before you begin

Role required: cost_transparency_analyst

## Procedure

1. Navigate to AllFinancial Modeling for APMBusiness Application Costing Model.  
   The field values in the Financial Model -- Business Application form are
   pre-populated. You can choose to enter a model owner and user group for the
   Business Application Costing cost model. There is no data source for this
   cost model.
2. On the form, update the required fields.  
   {#modify-bus-app-costing-cost-model__table_hzs_qc5_whb__entry__2}

   | Field | Description |
   |-|-|
   | Name | Name of the cost model. |
   | Description | Short description of the cost model. |
   | Model Owner | User who owns the cost model. |
   | Data Source | Source of data for the cost model. This cost model has no data source, hence the field is non-editable. |
   | User Group | Group of users who can access the cost model. |
   | Include Sub-Bucket info | Option to show sub-bucket information. If selected, the generated cost lines and breakdown lines hold sub-bucket information. |
   [Table 1. Financial Model -- Business Application Costing form]

   {#modify-bus-app-costing-cost-model__table_hzs_qc5_whb}
3. Click Update.
4. To run cost allocations, click Allocate Expenses button.  
   Note:  
   If you are a non-analyst licensed customer, ensure that the number of accounts in each segment and the total number of accounts in the cost model is within the threshold values 4000 and 12000 respectively.

   Use this option to run cost allocation from the cost model form and not
   necessarily from the workbench.
   1. Select the fiscal period in the Allocate Expense dialog box.
   2. Click OK.  
      The allocation engine runs to generate cost allocations for the
      selected fiscal period. The engine does cleansing and bucketing. It
      allocates the expenses and creates allocation lines. However, if the
      cost model has no data source, the engine ignores the cleansing and
      bucketing stages and creates allocation lines.
   {#modify-bus-app-costing-cost-model__substeps_ssk_xgw_qhb}
5. To generate cost lines for leaf buckets associated to the cost model, click Generate Bucket Cost button.  
   Use this option to generate bucket amount lines for this cost model that has
   no data source. Cost lines are generated for each leaf bucket that has no
   further sub-buckets. Even if there is no amount in the bucket, the amount
   lines are generated in the Groomed General Ledger Data
   \[itfm_gl_data_groomed\] table, populating zero in the
   Amount column. The table displays the bucket,
   sub-bucket, and amount associated with the cost model for the fiscal period
   that you selected.
   1. Select the fiscal period in the Generate Bucket Cost dialog box.
   2. Click OK.  
      * If there is no amount in a bucket, the allocation engine still generates a groomed line with zero expense for the selected fiscal period of the cost model.
      * If there are pre-existing groomed lines with amounts in buckets for that fiscal period, then the engine does not overwrite those cost lines.

      {#modify-bus-app-costing-cost-model__ul_p3n_mzt_whb}

      You can edit the Amount column to enter the
      amount for each sub-bucket.
   {#modify-bus-app-costing-cost-model__substeps_vdb_gzt_whb}
6. To view the bucket amounts, navigate to Financial Modeling for APMBucket Amounts.  
   For more information, see [Create groomed lines for cost models with no data source](https://www.servicenow.com/docs/c0ZvEBcmCe_OLFwAYVkrdw "If there is no data source for the cost model that you have selected in the Data definition stage of the Financial Management workbench, there is no cleansing process either.").
7. To view the buckets associated to this cost model, navigate to Financial Modeling for APMBuckets.  
   For more information, see [Create an account
   bucket](https://www.servicenow.com/docs/iBcreLhsJK3V2qAfjrBozQ "You can create account buckets in the workbench, but you can also create them with the Bucket form.").
8. To access the dashboards available for this cost model, navigate to Financial Modeling for APMFinancial Modeling for APM Dashboards.

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