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sourceDocument: Xanadu Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/xanadu/it-business-management

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    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Strategic Portfolio Management

ft:clusterId :

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bundleId :

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workflow :

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---

# Resource assignments in Project Workspace

# Resource assignments in Project Workspace {#ariaid-title1}

* Release version: Xanadu
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Optimize project execution by assigning resources to tasks within the Project Workspace. You can create resource assignments for any project or project task, specifying the tasks to be performed and the resources to be allocated.

## Resource assignments {#resource-assignments-pw__section_bsm_qpx_d1c}

Resource assignment is a process of allocating a resource or group of resources to a project task. When a resource assignment is initiated, a resource plan is auto-generated in the back-end of the project management system. This resource plan details the information of how resources would be allocated throughout the project. Resource assignments are approved by the resource manager to make sure that the allocation aligns with the overall resource strategy, considering factors such as availability, skills, and project priorities. Resource assignments remain dynamic and can be edited throughout the project life cycle. Resources can be assigned based on defined attributes such as skills, expertise, or other criteria relevant to the project or task.  
Note:  
Resource efforts calculations are driven by the com.snc.resource_management.exclude_status_from_capacity property. Admin can configure this property to calculate efforts for certain defined resource
assignments only. For more information, see [Resource Management properties](https://www.servicenow.com/docs/b6oREtyy7KAFN_NLxDNuDQ "The Resource Management application provides several properties to control allocations, schedules, and other settings.").

Edit the child resource assignments directly using the inline editing from the resource assignment pane.

## Key features {#resource-assignments-pw__section_bjf_csx_d1c}

With resource assignments, you can:

* Determine the resource engagement timing and allocate resources for specified durations, contributing to the creation of a timeline for task completion.
* Align task execution with the project plan, ensuring tasks are carried out in accordance with specified timelines and resource requirements.
* Initiate an approval process that is conducted by a resource manager and make sure it aligns with project targets and resource availability.
{#resource-assignments-pw__ul_cfx_csx_d1c}
* **[Create resource assignments using Project Workspace](https://www.servicenow.com/docs/bJjMezqEkJqn~F0wQKumqA)**   
  Create an attribute-based resource assignment in the Project Workspace application for any project or project task.
* **[Update a resource assignment from Project Workspace](https://www.servicenow.com/docs/0cVRYxE_gAkVFSmVVp_WWQ)**   
  Update a resource assignment that is associated with a project or project task.
* **[Extend a resource assignment](https://www.servicenow.com/docs/kSfyfqO2w0FVJ~8PZBL39Q)**   
  Extend the date of an allocated resource assignment and allocate resources for the extended period.
* **[Move a resource assignment in Project Workspace](https://www.servicenow.com/docs/SdwT_84flM69jkQNpuJvXw)**   
  Move the resource assignment to a new start and end dates to accommodate changes in task scheduling or resource allocation. Shift assignments to balance workloads across resources and avoid over-allocation.
* **[Delete a resource assignment from Project Workspace](https://www.servicenow.com/docs/RKd9gZlGIFKrNoTcIph8GA)**   
  Delete a resource assignment from Project Workspace. Deleting an assignment also deletes all associated resource allocations.
* **[Manage resources using resource board](https://www.servicenow.com/docs/f89UlSGTcorpsA1jbX0_KA)**   
  View and manage all the resource assignments without navigating through individual tasks using the resource page. Set up a resource board to automatically generate a resource view in Resource Management Workspace based on your project-associated resources to support forecasting and visualization of resource demands.
* **[Update the resource allocation in a heatmap](https://www.servicenow.com/docs/4VRpaP7Z1C19v3fUYF19Vg)**   
  Use the allocation heatmap capability in Project Workspace to view and update the resource allocation.
* **[Realign resource assignment to project task](https://www.servicenow.com/docs/_Y3BsvblTYIFwo0j8J19RA)**   
  Realign or synchronize the resource assignment dates with the project task dates. This synchronization helps to schedule and align the resource assignments with the timeline of project task.

**Related concepts**   

* [Resource plans](https://www.servicenow.com/docs/zU6itCx3cUFlDjBIBJ0y0A "Resource plans are the key element in resource management.")  
**Related tasks**   

* [Create resource assignments using Project Workspace](https://www.servicenow.com/docs/bJjMezqEkJqn~F0wQKumqA "Create an attribute-based resource assignment in the Project Workspace application for any project or project task.")
* [Update a resource assignment from Project Workspace](https://www.servicenow.com/docs/0cVRYxE_gAkVFSmVVp_WWQ "Update a resource assignment that is associated with a project or project task.")