Combined Playbooks in Workflow Studio release notes for upgrades from Vancouver to Yokohama

How to use this page

To help you prepare for your upgrade, we have combined the cross-family Playbooks in Workflow Studio release notes onto one page. Read this summary of the new features, changes, and updated information for your product from Vancouver to Yokohama.

Tip:

If there were no updates for a release notes section in a certain family release, we included a short note for your reference. For example, if a product did not have any updates in Tokyo, the row says "No updates for this release."

Important information for upgrading Playbooks in Workflow Studio to Yokohama

Before you upgrade to Yokohama, review these pre- and post-upgrade tasks and complete the tasks as needed.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	After you upgrade to Washington DC, update the Playbooks and Workflow Studio applications in the ServiceNow Store.
Xanadu	After you upgrade to Xanadu, update the Playbooks and Workflow Studio applications in the ServiceNow Store.
Yokohama	After you upgrade to Yokohama, update the Workflow Studio application in the ServiceNow Store.

New features

Between your current release family and Yokohama, new features were introduced for Playbooks in Workflow Studio.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	Workflow Studio Build and manage playbooks, flows, subflows, actions, and decisions from a shared access point. Restart Restart your entire playbook, or restart from a specific activity or stage. Role for canceling a process Admins can grant users a new role that allows them to cancel running playbooks without the pd_admin role or write access to the parent record. Run activity as a specific user Use the Run As property to determine the role that runs an activity. Dynamic Inputs Use dynamic inputs to return variables in your activities for use cases such as submitting a catalog request. Automation assets For automation-only activities, add a subflow, flow, or action directly to your activity instead of creating an activity definition. Form views enhancement View and modify form views with Form Builder in a new Workflow Studio tab. Playbook Assist Starting in release 25.2, provide text directions to generate a playbook outline with placeholder activities. Vancouver 24.2 release See 24.2 features in the Vancouver Playbooks release notes: Decision activities Archive processes Field picker
Xanadu	Variants Use one playbook for multiple scenarios with variants. Playbook recommendations Get suggestions on which activities to replace placeholder activities with. Re-prompt and preview Preview and modify your prompt before building your playbook. Image to playbook generation Generate a playbook with out-of-the-box activities from text, an image, or both. Questionnaire activity Reference flow glide variable input and output values in an activity's condition builders to collect up to 10 pieces of information from an agent or fulfiller to use later during a playbook run, without requiring an existing table or fields. Greater access controls Better manage access to your playbooks and playbook components. Archived data enhancements Schedule process execution data to be archived, and view the JSON files for your archived data. Script support for activate, restart, deactivate, and duplicate Use a script include or business rule that calls the activate, deactivate, restart, or duplicate playbook APIs. Washington 25.2 release See 25.2 features in the Washington DC Playbooks release notes: Playbook Assist
Yokohama	Translate playbooks content Add custom translations for labels, descriptions, and UI Layout properties in your playbooks. Restart playbook activities that end in error Configure activities so that end users can restart any activity that ends in an error. Support for Retrieval Augmented Generation (RAG) with playbook generation Generate playbooks from inputs that refer to custom actions, flows, subflows, content from installed spokes, or activity definitions. Include the names of commonly used and recently published actions, subflows, flows, and activity definitions available on your instance in your playbook generation requests. Generate playbooks with the OpenAI GPT-4o LLM Use the OpenAI GPT-4o LLM to generate a playbook from text. Add more fields in Create Task activities Add more fields in a more configurable Create Task activity. Create a checklist directly in Workflow Studio Create a checklist directly in the side panel without needing a checklist template.

Changes

Between your current release family and Yokohama, some changes were made to existing Playbooks in Workflow Studio features.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	Faster loading times Starting in release 25.2, playbooks are loading faster.
Xanadu	Updated Roles The pd_admin role is now playbook.admin. Activities trigger asynchronously To avoid slowing down the playbook runs, the first activities are triggered asynchronously.
Yokohama	Change triggers in any playbook Edit triggers when you duplicate a playbook, in a variant, etc.

Removed

Between your current release family and Yokohama, some Playbooks in Workflow Studio features or functionality were removed.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	The trigger license requirement has been removed, allowing you to use any entitled table to trigger a playbook.
Xanadu	Use the Questionnaire activity instead of the Collect User Data activity.
Yokohama	No updates for this release.

Deprecations

Between your current release family and Yokohama, some Playbooks in Workflow Studio features or functionality were deprecated.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	No updates for this release.
Xanadu	No updates for this release.
Yokohama	If you have the old Create Task activity in your existing playbooks, it will continue to function. You just can't add the extra fields that are available only in the new Create Task activity. If you have the old Checklist activity in your existing playbooks, it will continue to function. You just won't be able to update the checklist directly in Workflow Studio the way that you can with the new Checklist activity.

Activation information

Review information on how to activate Playbooks in Workflow Studio.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	While the interface lives in app in the Workflow Studio, they are separate ServiceNow Store apps. Workflow Studio is part of the ServiceNow AI Platform® and available by default. Get the latest playbooks functionality by downloading the ServiceNow Store. To use the playbook generation feature in 25.2 release, and download the Workflow Studio, upgrade to the Now Assist for Creator application. Visit the ServiceNow Store website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the ServiceNow Store version history release notes.
Xanadu	The application comes with the app in the Workflow Studio ServiceNow Store app. Workflow Studio is part of the ServiceNow AI Platform® and is available by default. Get the latest Workflow Studio features by downloading the ServiceNow Store, as well as related applications like the Process Automation Experience Demo application. To use the playbook generation feature in Workflow Studio, download the Now Assist for Creator application. Visit the ServiceNow Store website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the ServiceNow Store version history release notes.
Yokohama	The application comes with the application can be downloaded for patch fixes.Workflow Studio ServiceNow Store app. Workflow Studio is part of the ServiceNow AI Platform® and is available by default. Get the latest Workflow Studio features by downloading the latest Workflow Studio app in the ServiceNow Store, as well as related applications like the Process Automation Content and Process Automation Experience Demo applications. The To use the playbook generation feature in Workflow Studio, download the Now Assist for Creator application. Visit the ServiceNow Store website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the ServiceNow Store version history release notes.

Additional requirements

If any additional requirements were introduced or changed for Playbooks in Workflow Studio we have noted them here.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	No updates for this release.
Xanadu	The following features are part of the ServiceNow AI Platform® and are active by default: Archived data enhancements Script support for activate, restart, and deactivate Updated roles Greater access controls Download the app in the ServiceNow Store to access the following features: Variants Questionnaire activity Playbook Recommendations Re-prompt and preview For access to all app in the store.Xanadu features, download the latest
Yokohama	No updates for this release.

Browser requirements

If any specific browser requirements were introduced or changed for Playbooks in Workflow Studio we have noted them here.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	No updates for this release.
Xanadu	No updates for this release.
Yokohama	No updates for this release.

Accessibility information

Review details on accessibility information for Playbooks in Workflow Studio, such as specific requirements or compliance levels.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	No updates for this release.
Xanadu	No updates for this release.
Yokohama	No updates for this release.

Localization information

If there are specific localization considerations for Playbooks in Workflow Studio we have noted them here.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	No updates for this release.
Xanadu	Playbook generation with images is not available in the APAC region.
Yokohama	Using OpenAI LLMs for playbook generation is not available in the APAC region.

Highlight information

If there are specific highlight considerations for Playbooks in Workflow Studio we have noted them here.


Release	Release notes
Vancouver	No updates for this release.
Washington DC	Processes are now called Playbooks in both the builder and in Playbook Experience. Open the Playbooks builder in Workflow Studio. Workflow Studio enables workflow owners to author, configure, and monitor playbooks, flows, subflows, actions, and decision tables in one place. Restart your entire playbook, or restart from a specific activity or stage. Use dynamic inputs to configure your activity to show a certain set of fields based on the value of another input, such as a selected catalog item, selected decision table, or a REST API response. Trigger a playbook from any entitled table. For more information, see the Removed from this release section. As of release 25.2, use generative AI to create playbook outlines. See Exploring Process Automation Designer for more information.
Xanadu	Use one playbook for multiple scenarios with variants. Get recommendations on which activities to replace placeholder activities with. Preview and modify your text directions before generating your playbook outline with Now Assist. Generate a playbook with out-of-the-box activities from text, an image or both. Collect custom responses from an end user, without requiring an existing table or fields. Better manage access to your playbooks and playbook components. See Exploring playbooks for more information.
Yokohama	Add custom translations for playbooks. Restart playbook activities that have ended in error. Create a checklist directly in the side panel without needing a checklist template. Generate a playbook via API in other ServiceNow applications such as IT Operations Management (ITOM). Generate playbooks from inputs that refer to active actions, flows, subflows, content from installed spokes, or activity definitions. See Exploring playbooks for more information.