---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Workplace contract new record form

# Workplace contract new record form {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read

As lease administrator and manager you can use the workplace contract new record form
to create new lease contracts.
{#workplace-contract-form__table_uwp_l2l_gr__entry__2}

| Field | Description |
|-|-|
| Number | System generated sequential number. |
| Contract model | Model the contract is assigned to, which should be Lease. |
| Vendor | Landlord responsible for the contract. |
| Contract Number | Unique number identifying the contract record. |
| Name | Name for the contract. |
| Start date | Date on which the contract takes effect. |
| End date | Date on which the contract expires. |
| Lease type | Type of lease. The available values are Gross Lease, Modified Gross Lease, Net Lease, Double Net Lease, and Triple Net Lease |
| Leed certification score | Leadership in Energy and Environmental Design (LEED) level. The available values are Certified, Silver, Gold, and Platinum. |
| Notice duration (months) | Notice period to be given to the lessor in case the contract is not extended. |
| Lease terms (months) | The contract term in months. |
| Original lease commencement | Date of commencement on the original lease. |
| Original lease expiration date | Date of expiration on the original lease. |
| State | Current state of the contract. The field values are Draft, Active, Expired, or Canceled. |
| Substate | Current substate of the contract. The field values are Awaiting Review, Under Review, Approved, or Rejected. |
| Contract Administrator | Person responsible for managing the contract and interacting with the vendor. |
| Approver | User who approves or rejects the contract. |
| Business Owner | The user who requested a workplace contract. |
| Lease class | Income lease or Expense lease. * Select Income lease in the case of subleasing when the organisation receives income. * Select Expense lease in the case of a regular lease when organisation has an expense. {#workplace-contract-form__ul_ghp_pvc_zdc} |
| Accounting type | Accounts payable or Accounts receivable. * Select Accounts payable if it is a regular lease where the organisation pays rent. * Select Accounts receivable if the organisation earns rent from the lease contract. {#workplace-contract-form__ul_bkk_3vc_zdc} |
| Rent commencement date | The date when rent commences. |
| vacate date | The date when the premises has to be vacated on lease expiration. |
| Possession date | Date when the leased property can take up possession. |
| Tenant | Tenant of a contract. |
| Primary use | The purpose for which the leased premises would be used. |
| Description | Brief description of the contract. |
| Area ||
| Rentable area | Total rentable area of the leased premises. |
| Unit of measurement | Units of the rentable area and useable area. |
| Useable area | Total usable area of the leased premises. |
| Financial section ||
| Payment schedule | Schedule that defines when to make payments, for example, Monthly or Annually. |
| Payment amount | Amount that has been paid on the contract to date. |
| Total cost | Final cost of the contract after adjustments have been applied. |
| Yearly cost | Yearly cost of the contract. |
| Vendor account | Vendor account associated with the contract. |
| PO number | Purchase order number assigned to the contract. |
| Cost center | Cost center that is financially responsible for the asset. |
| Security deposit | The returnable sum paid to the lessor to cover for possible loss or damage. |
| Has rate card | Option to indicate whether the contract has an associated rate card. |
| Renewal/Extension section ||
| Automatically renew/extend | Indicates whether the contract can be renewed or extended at the end of its term. |
| Options | Duration of the contract renewal or extension, for example, 1 year. |
| Renewal start date | Date on which the contract renewal or extension takes effect. |
| Renewal end date | Date on which the contract renewal or extension ends. |
| Cost adjustment type | Type of cost adjustment applied to the contract. The available values are Fixed, Manual, or CPI (consumer price index). |
| Cost adjustment amount | Numerical increase or decrease in price of contract. A negative number indicates a decrease in price. You can specify a value for either Cost adjustment or Cost adjustment percentage but not both. |
| Cost adjustment percentage | Percentage increase or decrease in price of contract. A negative percentage indicates a decrease in price. You can specify a value for either Cost adjustment or Cost adjustment percentage but not both. |
[Table 1. Workplace contract new record form]

{#workplace-contract-form__table_uwp_l2l_gr} For detailed information on how to create workplace contract, see [Create workplace contracts in Core UI](https://www.servicenow.com/docs/YFMuZ3p2YBy4VxlwRn3o~w "As a lease administrator or manager, you can create workplace contracts and also add assets, terms and conditions, contract locations, and documents to a contract.")
**Related reference**   

* [Components installed with Workplace Lease Administration](https://www.servicenow.com/docs/vOg1sWcemsukI_xVNll3Yg "Several types of components are installed with activation of the Workplace Lease Administration application, including user roles and tables.")
* [Scripts installed with Workplace Lease Administration](https://www.servicenow.com/docs/MAlwhulIfhTB08~MI6wp1g "Scripts installed with Workplace Lease Administration.")