---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Create or copy a maintenance schedule

# Create or copy a maintenance schedule {#ariaid-title1}

* Release version: Yokohama
* 
* Updated September 8, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read

After creating a maintenance plan, define a maintenance schedule for a maintenance plan. Define duration or meter-based schedules for your assets or locations on a daily, weekly, monthly, or yearly basis.

## Before you begin

Role required: admin

## About this task

Maintenance schedules are duration or meter based. For example, on the Maintenance Schedule form, select Duration or Meter as the trigger for replacing a printer ink cartridge. Define the maintenance schedule duration as
three months and the paper sheets as 10,000. The schedule is triggered when the paper sheets need refill and the printer ink cartridges are replaced based on this trigger. The maintenance schedule populates the
Next run time (duration-based schedules) and Next run value (meter-based schedules) in the Plan Service configuration. Maintenance schedule job checks for a maintenance
schedule template in a plan record and creates maintenance cases.

For more information, see [Create plan service configuration](https://www.servicenow.com/docs/2LdW9OXT4R5zzFvgiqnC8A "Configure a plan service to associate workplace services and set scheduling conditions for a plan record.") and [Workplace planned maintenance scheduled job](https://www.servicenow.com/docs/hBDKc2XZoqWOQ0oHkRI~_w "The scheduled Job Workplace Planned Maintenance Nightly Run runs at the configured time and creates maintenance cases. It also pre-creates maintenance cases when the scheduled duration is less than a day.").

## Procedure

1. Navigate to AllWorkplace Central.
2. Select the Preventive Maintenance tab.
3. Select open a published maintenance plan from My Plans or All plans.
4. On the maintenance calendar view, select the Schedules tab.  
5. Select Copy schedule to copy a maintenance schedule for an existing maintenance plan.
6. Search for a maintenance plan name from the list.
7. Select Copy.  
   An existing schedule is copied over to a maintenance plan item.  
   Note:  
   You can also create a maintenance schedule if copying a schedule isn't the best option for a maintenance plan.
8. To create a schedule, select Create schedule.  
   The New Schedule form opens. Fill in the form fields.  
   {#create-maint-schedule__table_cgj_d21_dzb__entry__2}

   | Field | Description |
   |-|-|
   | Name | Name for the schedule. For example: Weekly schedule for meeting rooms. |
   | Short description | Brief description about the schedule or schedule type. |
   | Interval | The time or duration during which the schedule job should run. For example, select any of the following from the drop-down list: * Weekly * Monthly * Annually * Week in a month {#create-maint-schedule__ul_rck_df1_dzb} |
   | Active | Select the check box to activate the schedule for a maintenance plan. |
   | Trigger | Option to create a duration or meter-based scheduled maintenance. * Duration: Maintenance to be performed based on time (Next Run time). Depending on your selection, additional fields are displayed to define a duration. For example: Quarterly, weekly, hourly, and so on. * Meter: Maintenance to be performed based on count. Based on your selection, Every and Field options appear. For example: Change the printer cartridge after every 1000 printed sheets. {#create-maint-schedule__ul_m2d_cvg_tzb} |
   | Trigger type (Duration) | Trigger type determines the schedule run time interval duration (weekly, monthly, annual, and so on). For a duration-based schedule, complete the following field information: Interval: For example, select a duration from the drop-down options. For example: Weekly Repeat: Repeat interval hours. For example: 1 hour. |
   | Trigger type (Meter) | For meter-based schedule, complete the following field information: * Table: Workplace Location or Model. Selected by default. The selection depends on your selection of Model (asset) or Location while creating a maintenance plan. For more information, see [Create and publish maintenance plans](https://www.servicenow.com/docs/~sxj7Qgz5tlxzQyLv7D77g "Create a maintenance plan for workplace assets and locations. Associate multiple services to different plan records based on the type of workplace maintenance activity."). * Field: Field value for the trigger type. Select a value from the drop-down options. For example, Start Date and time. * Every: The repeat interval duration. The number of occurrences that must be recorded before the maintenance plan is executed. Takes an integer-based value and the value must be greater than zero (0). For example: 2 days. {#create-maint-schedule__ul_xt5_qrk_2zb} |
   | Minimum lead time in days | Applicable only for a duration-based schedule and takes integer-based values (For example: 2). Number of days prior to the scheduled due date to determine the date on which the work should begin. That date is pre-filled in the Scheduled start field for the task. This field appears when Duration is selected for Trigger. The scheduled job ensures that the Next run time duration has the lead time value considered (Next run time value = Next schedule target date - Lead time). For example, if your Due day of week is next week Monday and your lead time is 2, then your lead time is Friday (the current week). By Friday, the maintenance plan schedule is assigned to a Workplace Manager or administrator for executing or triggering the schedule next week Monday. |
   [Table 1. New Schedule form]

   {#create-maint-schedule__table_cgj_d21_dzb}
9. Select Save.
10. Publish the plan.
11. Select the published plan record and on the calendar view, navigate to the Schedules tab.
12. Select and open the schedule to view details.  
**Previous topic:** [Maintenance plan calendar view](https://www.servicenow.com/docs/tIDRYicueEEoEutosT_ikQ "After publishing a maintenance plan, the plan opens in a calendar view. The calendar view shows the plan details, maintenance items, schedules, plan records, and maintenance cases for a selected plan record.")  
**Next topic:** [Workplace planned maintenance scheduled job](https://www.servicenow.com/docs/hBDKc2XZoqWOQ0oHkRI~_w "The scheduled Job Workplace Planned Maintenance Nightly Run runs at the configured time and creates maintenance cases. It also pre-creates maintenance cases when the scheduled duration is less than a day.")  
**Related tasks**   

* [Workplace maintenance cases](https://www.servicenow.com/docs/6o_zzX46ah7GA66fle7~8A "The schedule job creates maintenance cases for plan records.")

*[\>]: and then