---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Explore

# Exploring Workplace Space Management {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Space Management helps workplace users find and book a desk near their team members,
reserve meeting rooms for a client or team meeting, and reserve parking spaces. It allows the
inventory of available workplace spaces to be optimized for employees so that they can perform
their work more efficiently.

## Enhanced space administration {#explore_wsm__section_qyn_d3f_rpb}

The Workplace Space Management application is an enhanced and upgraded version of the existing Space administration module that is available in the ServiceNow®
Workplace Core application. While you have a complete access to the Workplace Core application, the Workplace Space Management application in addition enables you to perform workplace-related forms in the Space Management view.
Figure 1. Workplace Space Management

## Monitor workplace locations {#explore_wsm__section_mpv_xhf_rpb}

As a Workplace manager, the application enables you to administer any workplace location, such as employee workspaces, conference rooms, office buildings, campuses and more. You can perform any action on a workplace location at
a single place in simple steps. You can manage regions, sites, campuses, buildings, floors, areas, rooms, and spaces using the application.

## Perform exclusive space-related actions {#explore_wsm__section_mjd_13f_rpb}

Apart from the features provided by Workplace Core, the Workplace Space Management application enables you to do the following exclusive space-related actions:

* Use all space administration-related actions available in the Workplace Core application.
* Specify the measurement details of a location such as the measuring unit and size of a space.
* Assign a cost center or department to a space.
* Configure a workspace or desk as flexible or permanent.
* Configure a space type as usable.
* Update or recalculate a workplace location's total and usable size whenever there are changes.
* View the reason for anomalies caused in a workplace profile.
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For more information about each feature, refer to [Managing workplace locations](https://www.servicenow.com/docs/y1HdJzQmbLaUhN54yjWjkg "Apart from the space administration features provided by Workplace Core, the Workplace Space Management application enables you to configure exclusive space-related settings.").

## Optimize spaces by planning scenarios {#explore_wsm__section_dqk_lrd_jvb}

Install Workplace Central application to use the Space optimization feature that helps you plan scenario to your allocate spaces, change user assignment and make other space-related changes in an efficient way. Perform
scenario planning using stack plans and a floor map view. For more information about Workplace Central - Space optimization, refer to [Space Optimization](https://www.servicenow.com/docs/KijbTouk1yCH1CxLAJqYIw "As a space planner, you can use the Workplace Central to monitor all your scenarios and workplace-related information from a single page called Space Optimization.").

## Use Workplace Core features {#explore_wsm__section_nrq_rjf_rpb}

The application enables you to perform the following actions the same as you would do in the Workplace Core application, but with extra features:

* [Create records for your workplace data](https://www.servicenow.com/docs/GtVXSqb7och8c2Ta5Jk47g "Create individual records of your workspaces, floors, office buildings, and workplace locations within the Workplace Core application. Either insert new data or add records to the existing workplace data.").
* [Configuring spreadsheets to import workplace data](https://www.servicenow.com/docs/5OPllpU1XnypEyQp4M_cWA#importing-workspace-data-wsd "Import work location data in bulk through spreadsheets into the Workplace Core application to avoid manually entering redundant data for each workplace, which saves time and effort.").
* [Add a space type configuration](https://www.servicenow.com/docs/Q~5e2Qc3fNiSrRANB1Aa1Q "Configure the different types of spaces available in your workplace. You can add spaces based on different space types. The space types enable your employee to identify the different types of spaces that are available on a floor in a Mappedin floor map").
* [Block a workplace location](https://www.servicenow.com/docs/vMz1BoHRzPRgB2gXAIxqaw "Block a workplace location for a specific period. The blocked workplace location is unavailable during the specified period for any type of reservation on the Workplace Reservation Management Reservation portal.").
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* **[Space Optimization](https://www.servicenow.com/docs/KijbTouk1yCH1CxLAJqYIw)**   
  As a space planner, you can use the Workplace Central to monitor all your scenarios and workplace-related information from a single page called Space Optimization.
* **[Scenario Planning](https://www.servicenow.com/docs/ww9_1enei3RvW2ZKPg73Pw)**   
  Manage space allocations in your workplace in the most efficient way using the Space optimization scenario planning feature. Adjust your existing space allocations, floor arrangements, and employee seating plan by creating a scenario and deploying it.
* **[Schedule Planning](https://www.servicenow.com/docs/hKtF7KZ3YFGFdHh0vaSDhA)**   
  Manage space assignments to help employees head back to the office.
* **[Allocation - types, setting, and impact](https://www.servicenow.com/docs/~PEJJ7iFw7xTIiWW1WefPw)**   
  You can categorize the locations in your organization based on cost center, department, or workplace entity.