---
sourceDocument: Yokohama Governance, Risk, and Compliance
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/governance-risk-compliance

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Governance, Risk, and Compliance

ft:clusterId :

    - grc

bundleId :

    - grc

workflow :

    - Technology


---

# Create a third-party element record

# Create a third-party element record {#ariaid-title1}

* Release version: Yokohama
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Create a third-party element record after you collect the responses from a third party by using a collection template questionnaire in the Third-party Risk Management application. Third-party element records are assessed directly as part of the due diligence workflow.

## Before you begin

Make sure your due diligence request has completed the Inherent Risk Questionnaire (IRQ) process so that you can start the Third-party (TP) element collection process.

Role required: sn_vdr_risk_asmt.vendor_assessor that is the due diligence request owner or sn_vdr_risk_asmt.vendor_risk_manager

## About this task

In the Vendor Management Workspace, the Third-party risk (TPR) manager or due diligence request owner selects Start collection for the due diligence request and a collection task is created. A
collection task is an external assessment for collecting elements. After receiving and verifying responses to the collection template questionnaire, a Third-party risk (TPR) manager or due diligence request owner creates
third-party element records.

## Procedure

1. Navigate to WorkspacesVendor Management Workspace.
2. Select the list icon ![]() and then navigate to Due diligence requestsAll requests.
3. Select the due diligence request that you want.
4. On the Collection task tab of the due diligence request, select the External assessment (VRA) number to open the external assessment for collecting elements.  

   For descriptions of all fields, see [Third-party element form](https://www.servicenow.com/docs/rJnH2JBHJnrwJjryOQwF3g "Use the third-party element form to capture all the information that you need to create a third-party element record using the Third-party Risk Management application. As a third-party risk manager, third-party risk assessor, or due diligence request owner, you can create a third-party element record.").  
   Note:  
   The TP element classification determines which scoring model is applied. You can create additional classifications by navigating to AllThird-party Risk ManagementThird-party ElementsClassifications.
5. On the Questionnaire templates tab, select Add to assign a third-party element questionnaire to the external assessment and then select the collection template questionnaire.  
   You can send the third-party element questionnaire only to third parties.

   For more information on assessments, see [Assessing your third-party risk](https://www.servicenow.com/docs/2D8z85RJH2DGftJ3bDcB3w "Use Third-party Risk Management to identify and assess potential risks that are associated with your third-party relationships. The information gathered from internal questionnaires, external questionnaires, and documentation requests helps you to understand the third party's risk profile, determine the appropriate risk mitigation strategies, and determine whether the third party or engagement meets all necessary compliance requirements.").
6. After you receive responses from the third-party contact, navigate to the Risk overview tab of the assessment.
7. In the Questionnaires and document requests section, select the collection template questionnaire and review the responses.
8. After confirming that you received all required information, navigate to the third-party element list by using one of the following options.

   | Option | Description |
   | Third-party elements list | Select the list icon ![]() and then navigate to Third-party ElementsAll third-party elements. |
   | Engagement record | 1. Select the list icon ![]() and then navigate to Third partiesAll engagementsAll third-party elements. 2. Select the engagement you want and then navigate to the Engagement elements tab. {#tprm-tp-element-create__ol_f2v_mzd_43c} |
   |-|-|

   {#tprm-tp-element-create__choicetable_kwv_3zd_43c}
9. Create a third-party element record by selecting New and filling in the form by using the information that was collected from each set of responses in the third-party element questionnaire.  
   For descriptions of all these fields, see [Third-party element form](https://www.servicenow.com/docs/rJnH2JBHJnrwJjryOQwF3g "Use the third-party element form to capture all the information that you need to create a third-party element record using the Third-party Risk Management application. As a third-party risk manager, third-party risk assessor, or due diligence request owner, you can create a third-party element record.").  
   Note:  
   The TP element classification determines which scoring model is applied to the third-party element. You can create new third-party element classifications by navigating to AllThird-party Risk ManagementThird-party ElementsClassifications.
10. Select Submit.  
    A third-party element record is created and is available for review and assignment to engagements.

## What to do next

Close the external assessment for collecting elements and then manually add elements to the Engagement elements tab of an engagement. After all third-party elements are assigned to an engagement, you can start the due
diligence process. For more information, see [Add a third-party element record to an engagement](https://www.servicenow.com/docs/~rvUJr7~ES3Q~iELxrxDcg "Assign a third-party element record to an engagement by using the Third-party Risk Management application. After you assign the element record to an engagement, the third-party risk manager and internal stakeholders can assess it as part of the due diligence process.") and [Monitoring third-party elements](https://www.servicenow.com/docs/yOIu5SyPRledcChT1Ekkmw "You can monitor third-party elements through scalable scoring models, relationship analysis, and due diligence workflow integration by using the Third-party Risk Management application. Monitoring third-party elements and leveraging that information can help with conducting more informed risk assessments as part of your third-party risk program.").

*[\>]: and then