--- sourceDocument: Yokohama IT Asset Management sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/it-asset-management Release : - yokohama ft:locale : - en-US ft:publication_title : - Yokohama IT Asset Management ft:clusterId : - itam bundleId : - itam workflow : - Technology --- # Expense line fields for Enterprise Asset Management # Expense line fields for Enterprise Asset Management {#ariaid-title1} * Release version: Yokohama * * Updated January 30, 2025 * * ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Expense line fields for Enterprise Asset Management The Enterprise Asset Management (EAM) application provides detailed expense line fields to track and manage costs associated with enterprise assets. These fields enable ServiceNow customers to precisely record, categorize, and associate expenses with assets, contracts, users, and related financial entities, ensuring accurate cost tracking and reporting within asset management processes. Show full answer Show less ## Key Fields and Their Practical Use * **Number:** Automatically generated unique identifier for each expense line, facilitating easy tracking. * **Date:** Automatically set to the current date when creating the expense line, marking the record creation time. * **Inherited:** Indicates if the expense line is derived from a parent expense line. When enabled, several fields (such as Source ID, Asset, Contract, User, Configuration Item, Task, and Cost center) are inherited and locked for modification, maintaining consistency across related expense lines. * **Source ID:** Associates the expense line with a specific enterprise asset. This selection auto-populates related asset fields, streamlining data entry. * **Amount:** Represents the cost attributed to the enterprise asset. Negative values can be entered to reflect credits. The field supports multiple currencies, allowing flexibility for global operations. * **Process date:** Records the date and time when the expense line is processed, important for financial audits and timelines. * **State:** Tracks the current status of the expense line. * **Summary type:** Categorizes the expense line into one of three business impact categories---Grow Business, Run Business, or Transform Business---helping organizations align expenses with strategic objectives. * **Short description:** Provides a brief explanation or context for the expense line entry. ## Associated Source Fields These fields link the expense line to other key asset management entities, enhancing traceability and financial responsibility mapping: * **Asset:** The enterprise asset connected to the expense. * **Fixed asset:** The container asset holding the enterprise asset, automatically filled if applicable. * **Contract:** Contract associated with the enterprise asset, linking expenses to procurement agreements. * **User:** The individual assigned to the asset, useful for accountability. * **Configuration item (CI):** IT or infrastructure CI related to the expense. * **Task:** Specific task linked to the expense line, supporting operational tracking. * **Cost center:** Financial entity responsible for the asset's expenses, critical for budgeting and chargeback processes. ## Benefits for ServiceNow Customers * Enables precise financial tracking of enterprise asset expenditures within ServiceNow. * Supports inheritance to maintain consistency and reduce data duplication across related expense lines. * Facilitates categorization of expenses by business impact, aiding strategic financial planning. * Automatically populates related asset and financial fields to streamline data entry and reduce errors. * Allows for multi-currency amounts, accommodating global asset management needs. A detailed description of all expense line fields in the Enterprise Asset Management application. ## Expense Line {#expense-line-fields-eam__section_enl_cgr_fwb} {#expense-line-fields-eam__table_b21_dgr_fwb__entry__2} | Field | Description | |-|-| | Number | Unique number that is used to identify and track the expense line. This field populates automatically. | | Date | Date on which you are creating the expense line. This field is automatically set to the current date. | | Inherited | Option that indicates if the expense line is inherited from a parent expense line. If you enable this option, the Parent field appears below the Inherited field. In the Parent field, search for and select the parent expense line that this expense line is inherited from. The following fields are then inherited from the parent expense line and can no longer be modified: * Source ID * Asset * Contract * User * Configuration Item * Task * Cost center {#expense-line-fields-eam__ul_yyg_23k_ptb} | | Source ID | Enterprise asset that you want to associate with the expense line. Based on the enterprise asset that you select, the corresponding fields in the Source form section populate automatically. | | Amount | Cost of the enterprise asset that you want to associate with the expense line. To indicate that you have received a credit towards the enterprise asset, enter a negative number. Note: You can set this field to any currency of your choice. | | Process date | Date and time at which the expense line is processed. | | State | State of the expense line. | | Summary type | Expense line category. Select one of the following options: * Grow Business: Expense lines for enterprise assets that are used to help your business grow. * Run Business: Expense lines for enterprise assets that are used to help your business run. * Transform Business: Expense lines for enterprise assets that are used to help transform your business. {#expense-line-fields-eam__ul_kwd_jqk_ptb} | | Short description | Brief description of the expense line. | [ ] {#expense-line-fields-eam__table_b21_dgr_fwb} ## Source {#expense-line-fields-eam__section_jrb_jgr_fwb} {#expense-line-fields-eam__table_st2_cjw_4tb__entry__2} | Field | Description | |-|-| | Asset | Enterprise asset that you want to associate with the expense line. | | Fixed asset | Fixed asset that contains the selected enterprise asset. A fixed asset is a container that holds one or more individual assets. If the enterprise asset that you selected in the Asset field is contained within a fixed asset, the Fixed asset field populates automatically. | | Contract | Contract that the selected enterprise asset is associated with. | | User | User who the selected enterprise asset is assigned to. | | Configuration item | Configuration item (CI) that is associated with the expense line. | | Task | Task that is associated with the expense line. | | Cost center | Cost center that is financially responsible for the selected enterprise asset. | [ ] {#expense-line-fields-eam__table_st2_cjw_4tb} **Related concepts** * [Domain separation and Enterprise Asset Management](https://www.servicenow.com/docs/2QErM2ILLKWz5~zFJTeQOA "Domain separation is supported in Enterprise Asset Management. Domain separation enables you to separate data, processes, and administrative tasks into logical groupings called domains. You can control several aspects of this separation, including which users can see and access data.") **Related reference** * [Enterprise Asset Management roles](https://www.servicenow.com/docs/iHFTVomxJzEyHy~zB8YrcA "The following roles help you to configure and use the Enterprise Asset Management application to manage the life cycle of your assets, parts, and their hierarchical relationships.") * [OT Asset Workspace roles](https://www.servicenow.com/docs/MCK90mta8N_Vo0bRteXLuQ "The following roles help you to manage the OT Asset Management application.") * [Asset fields for enterprise assets](https://www.servicenow.com/docs/PFnsrf5FRIirJCdZXgF5rg "A detailed description of all asset fields in the Enterprise Asset Management application.") * [Asset audit fields for enterprise assets](https://www.servicenow.com/docs/z7Ujv8bp1X5q25Gy85xdgw "Create New Asset Audits form and related fields description.") * [Audit results](https://www.servicenow.com/docs/3KC6TifFRrjhCAWDqeOHjQ "The Audit results shows the status of the assets when the scheduled or blind audits of asset stockrooms and other locations is complete.") * [Enterprise model categories and corresponding classes](https://www.servicenow.com/docs/nPiH7gWXjYgizRuI24vWXw "Enterprise model categories and their corresponding Configuration Management Database (CMDB) configuration item (CI), asset, and model classes.") * [Mandatory fields in the bulk import spreadsheets](https://www.servicenow.com/docs/Z1UdeJEY9rrYk4rnAbL4KQ "A list of the mandatory fields in the model, asset, and model and asset templates for bulk import in the Enterprise Asset Workspace.") * [Normalization status for enterprise models](https://www.servicenow.com/docs/QHn6ro~ic00aa9ahC0tjFg "Description of the normalization statuses for enterprise models.") * [Model fields for Enterprise Asset Management](https://www.servicenow.com/docs/8KcXf1ArMWPh1~ynnVo1Gw "A detailed description of all model fields in the Enterprise Asset Management application.") * [Contract fields for Enterprise Asset Management](https://www.servicenow.com/docs/0sH6fhQIDO9Wz9QmYpdjKw "A detailed description of all contract fields in the Enterprise Asset Management application.") * [Maintenance plan fields for Enterprise Asset Management](https://www.servicenow.com/docs/PmgCbyhTeA7Nd2F4uNxkpw "A detailed description of all maintenance plan fields in the Enterprise Asset Management application.") * [Maintenance schedule fields for Enterprise Asset Management](https://www.servicenow.com/docs/_lg895zpM9~iczZQK6pRew "A detailed description of all maintenance schedule fields in the Enterprise Asset Management application.") * [Work plan fields for Enterprise Asset Management](https://www.servicenow.com/docs/N1vpM~H_oZgxTUNrp4WLtA "A detailed description of all work plan fields in the Enterprise Asset Management application.") * [Work plan schedule fields for Enterprise Asset Management](https://www.servicenow.com/docs/FyhgPtEril1BC_AEjUoDpw "A detailed description of all the work plan schedule fields in the Enterprise Asset Management application.") * [Fields inherited from a parent asset group to a sub group](https://www.servicenow.com/docs/YlAry4GsqRKZAatQV8IvMw "A list of all the fields that are inherited from the parent asset group to a subgroup.") * [Enterprise asset disposal order stages](https://www.servicenow.com/docs/I9Zh88IWhFn75ViG0~XqgQ "An enterprise asset disposal order goes through various stages in the disposal process before it’s completed. With each stage, the task that's associated with that stage changes too.") * [Terminology for linear assets](https://www.servicenow.com/docs/INbZQXCy9fwhhre3v~P1tQ "Terms commonly used for linear assets in the Enterprise Asset Management application.") * [Installed with Enterprise Asset Management for Healthcare](https://www.servicenow.com/docs/q6aHaoWChWWCPe65fu64RA "The user role components, plugins, and applications are installed with activation of the com.sn_eamhc plugin.") * [Installed with OT Asset Management](https://www.servicenow.com/docs/8Aa1sVrITX1InVxEdUm~jQ "The user role components, plugins, and applications are installed with activation of the com.sn_otam plugin.") * [Components installed with Enterprise Asset Management for Data Center and Network Asset Management (DCNAM)](https://www.servicenow.com/docs/MH7fYSVrvLhF5S6U159uvw "Several types of components are installed with activation of the com.sn_eam_dcnam plugin, including user roles, plugins, and applications.") * [Components installed with Enterprise Asset Management for Providers](https://www.servicenow.com/docs/PfuiRJUkeECIpND4GYa5CQ "Several types of components are installed with activation of the com.sn_eam_provider plugin, including user roles, applications, and tables.") * [Scheduled jobs and tables installed with normalization of firmware models](https://www.servicenow.com/docs/WMG1Y1vRJLCobFldQZqd0w "Scheduled jobs that run during the normalization of firmware models embedded into Operational Technology (OT) assets and tables that store firmware normalization details are installed with the OT Asset Management application.") * [Asset put away task fields](https://www.servicenow.com/docs/322eUnhPRqb7u8OR7HmdqA "Fields on the Asset put away task form help you create a put away task for the in stock assets.")