---
sourceDocument: Yokohama Strategic Portfolio Management
sourceDocumentLink: https://www.servicenow.com/docs/r/yokohama/it-business-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Strategic Portfolio Management

ft:clusterId :

    - itbm

bundleId :

    - itbm

workflow :

    - Technology


---

# Prioritize work

# Prioritize work {#ariaid-title1}

* Release version: Yokohama
* 
* Updated March 12, 2026
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Review and prioritize the items of your portfolio plan pipeline to add them to the
plan's roadmap so that your teams can start working on them.

## Before you begin

* [Create a portfolio plan](https://www.servicenow.com/docs/SyMOhwqF9srqEA5y03oESA "Use lens and build a personalized portfolio plan in Portfolio Planning Workspace so that you can start to prioritize and align work in the planning perspective of your choice.").
* Ensure that the planning items in the Prioritization page are sorted by the Rank column in ascending order.
{#prioritize-work-portfolio-planning-workspace__ul_g2b_qkd_gvb}

Role required: sn_align_core.apw_user

## About this task

Review and prioritize the items in the Prioritization or Hierarchy tab views during your grooming sessions. You can use the MoSCoW values assigned to an item to help you decide the priority of
work.

## Procedure

1. Navigate to WorkspacesPortfolio Planning WorkspacePortfolio Planning.
2. From the list of portfolio plans, select one and then select Planning.
3. From the Prioritization or Hierarchy tab, mark a planning item as In Review or Prioritized.

   | Tab | Action |
   | Prioritization | Update the Planning state field of the item. |
   | Hierarchy | Update the Planning state field of the item. |
   |-|-|

   {#prioritize-work-portfolio-planning-workspace__choicetable_knp_gs5_dwb}  
   Once you mark a planning item as Prioritized, it is automatically added to your portfolio roadmap, based on the values in the Approved start date and Approved end date fields.
   * If the dates fall within the portfolio planning period, then the item is displayed on the roadmap.
   * If either of the date fields is empty, then the item is added to the Unscheduled items list of the roadmap.
   {#prioritize-work-portfolio-planning-workspace__ul_sgx_ljd_zsb}  
   Note:  
   Your roadmap shows only those items that have Planning state set to Prioritized.

   If you've marked an item as Done or Cancelled, that item is not displayed on the Prioritization page by default. You can update the filter on
   the Planning state column to show the items that are completed or cancelled.
4. **Optional:** From the Prioritization tab, you can update the planning state of multiple items at once.
   1. Select the Planning state cell of one of the rows that you want to update.
   2. Press and hold the Ctrl key (for Windows OS) or command key (for Mac OS), and select the Planning state cells of the other rows that you want to update.
   3. Double-click one of the selected cells and choose a state.

   {#prioritize-work-portfolio-planning-workspace__substeps_vtw_5r5_dwb}  

*[\>]: and then