Checklist Task from Template activity

  • Release version: Zurich
  • Updated July 31, 2025
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    Summary of Checklist Task from Template activity

    The Checklist Task from Template activity in ServiceNow Playbooks prompts agents to complete all items in a predefined task checklist. This activity requires a checklist template specific to the target task table, enabling structured task execution and tracking within playbooks.

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    Before using this activity, you must create both a checklist and a checklist template tailored for the intended task type. It is accessible as a common activity and can be added by users with admin, playbook.admin, or pdauthor roles.

    Key Features

    • Checklist Template Input: The core input is the checklist template reference, which defines the checklist items to be completed during the activity.
    • Task Reference: Associates the checklist with a specific task record, displaying the checklist within that task. If no task is specified, a private task record is created for each playbook run.
    • Run Conditions and Scheduling: Flexible start rules allow the activity or stage to begin based on process triggers, stage starts, or after specific activities or stages complete, with optional delay settings.
    • Skip Options: You can configure the activity to allow certain users or groups to skip the checklist task, supporting workflow flexibility.
    • SLA Display: Optionally show SLA countdown details for the associated task to help agents prioritize work.
    • Outputs: Provides the updated task record after completion, which can be used by subsequent activities in the playbook.

    Practical Application for ServiceNow Customers

    This activity enhances task management by integrating checklist completion directly into playbooks, promoting consistent execution of complex tasks. By linking checklists to task records, agents have clear guidance and progress visibility, improving efficiency and compliance.

    Configurable inputs and scheduling options enable customers to tailor the activity to their process needs, while skip controls maintain operational flexibility. Showing SLA information helps agents manage time-sensitive tasks effectively.

    Overall, this activity streamlines task-related checklist workflows within ServiceNow Playbooks, ensuring that critical steps are completed and recorded, thereby supporting better task governance and auditability.

    Prompt an agent to complete all items in a task checklist.

    The key input for this activity is the Checklist Template field under the Inputs section. Before you can provide this input, you must:

    Roles and availability

    This activity is available as a common activity. Users with the admin, playbook.admin, or pd_author can add this activity to a playbook.

    Common properties

    These properties are common to all to activities in Playbooks.

    Open the activity properties panel and configure your activity to add values for the following inputs. If the input value varies, use the pill-picker to show where to get the value. To learn more about the pill-picker, see Dot-walking examples.
    Input Type Description
    Label String Title to display as activity and playbook card.
    Description String Information to display about activity usage or outcome.
    Run condition Condition Builder Conditions that must be met to run an activity or stage. You can use data from prior activities to build conditions.
    Note:
    Select Show additional options to see this field.
    Start Rule Choice Under Schedule > Start Rule, select a start rule for when your stage should start running:
    • When process starts: Your stage starts running as soon as the playbook starts.
    • After specific stages: Your stage starts running after specified stage(s) have finished running.
    Under Schedule > Start Rule, select a start rule for when your activity should start running:
    • When stage starts: Your activity starts running as soon as its stage starts running. Your stage starts running when your playbook is triggered.
    • After specific activities: Your activity starts running after specified activities have finished running.
    Start with delay True/False Option to wait for a duration of time before running an activity or stage. When enabled, this input displays the Start with delay input properties.
    Note:
    Select Show additional options to see this field.

    Inputs

    After configuring the required inputs for your activity, you can also choose to configure additional inputs. In the side panel, select Show additional options to display these advanced inputs. For more information, see Activity experience.
    Input Type Description
    Skip Assignment Group Reference.Group [sys_user_group] Group that is allowed to skip this activity when Can Skip is enabled.
    Note:
    If Can Skip is enabled, and you do not specify a Skip Assignment Groupor Skip Assigned To, all users will be able to skip this activity.
    Skip Assigned To Reference.User [sys_user] User that is allowed to skip this activity when Can Skip is enabled.
    Note:
    If Can Skip is enabled, and you do not specify a Skip Assignment Groupor Skip Assigned To, all users will be able to skip this activity.
    Checklist Template Reference.Checklist Template [checklist_template] Template for the checklist to create for each run. Before you can provide this input, you must:
    Task Reference.Task [task]

    Reference a record to associate with the checklist activity. The checklist is also displayed in the associated task record.

    Note:
    When a specific task record is associated with the checklist, the state of the checklist does not change if you run the playbook again. When you don't provide a specific task record, a new private task record is created for each run.

    Checklist in a task record
    Show SLA True/False Option to show SLA countdown details for the task.
    Note:
    Select Show additional options to see this field.
    Can Skip True/False Option to allow agents to skip the checklist and to continue through the playbook.

    Additional properties

    Move stuff here.

    Outputs

    These outputs can provide data to other activities in your playbook. You can access this data as activity inputs when you configure your activity:
    Output Type Description
    Checklist Task Reference.Task [task] Task record that updates when this activity completes.

    UI Layouts

    Set properties for how the activity renders during a playbook run.