Edit an event

  • Release version: Zurich
  • Updated July 31, 2025
  • 3 minutes to read

    • Edit the details of past and upcoming events. By editing a past event, you can attach a document or share the meeting recording link with your event subscribers.

    Before you begin

    Role required: sn_communities.community_user, sn_communities.moderation_admin, sn_communities.community_moderator, sn_communities.forum_moderator, or sn_communities.forum_admin

    Procedure

    1. Search for an event that you want to modify.
    2. Click the More Options icon (More Options.) and then click Edit.
    3. On the form, edit the fields as required.
      Table 1. Update Event form
      Field Description Subscriber receives an email notification
      Event title Title for past and upcoming events. Yes
      Forum Forum name in which the event is posted. You cannot modify the forum. NA
      Topic(s) Topics that are associated with the event. Add or modify topics as needed. To remove a topic, click x. No
      Set guest limit Option to increase the guest limit to confirm the participants on the waiting list for an upcoming event. You cannot modify the guest limit for a past event. Yes - for a confirmed participant
      Display guest list to users Option to enable or disable the display of the guest list of an upcoming event for forum members. No
      This is an online event Option to change the event type to online or offline for an upcoming event. You cannot change a past event. Yes
      Name of location Name of the location for past and upcoming events.
      • For an online event, the text specified in the Name of Location field appears as a label with a hyperlink to the specified Web URL. For example, to share the meeting recording link of a past event, change the text to Download the meeting recording.
      • For an offline event, change the Name of location, Address, City,State, Zip/Postal Code, and Country fields to mention the venue.
      		 Yes
      Web URL Web URL for past and upcoming events.
      • For a past event, enter the Web URL of the meeting recording to share the link with your subscribers.
      • For an upcoming event, change the Web URL if there is a change in the system details.
      		 Yes
      Date and time Date and time for an event. You can change the date and time to a future date for past and upcoming events. When you change the date of a past event to a future date, the past event becomes an upcoming event. You can edit all other details as applicable for an upcoming event.

      Click Change time zone to set the time zone for the event. The default is your local time zone. The time zone changes according to the time zone of the user viewing the event.

      Note:
      If you change the Duration field, the End Time field is auto-updated.
      		 Yes
      Duration Duration of the event.
      Note:
      If you change the End Time, the Duration is auto-updated.

      By default, the duration is 30 minutes.

      		 Yes
      Send reminder to guests one day before the event Option to send an email reminder one day before the event to all users that responded Attend. This check box only appears for upcoming events and not for past events. No
      Description Description for past and upcoming events. You can insert an image or a video as required. Yes
      Add attachments Attachments for past and upcoming events. Edit an attachment if required. Yes
      Schedule Publish Option to publish an event. This check box appears only for a scheduled event and not for a published event.
      • To reschedule, change the scheduled date and time as required. By default, the schedule time zone is the same as the event time zone. Selecting this check box publishes an event directly at the scheduled date and time.
      • To delete the schedule, clear the check box.
      		 No
    4. Perform one of the following actions.
      ToDo this
      Save To save the details, click Save.
      Schedule To publish an event on the specified date, click Schedule.
      Note:
      This option appears for a draft event that theSchedule Publish check box is selected for.
      Publish To publish an event draft, click Publish. As an author, you can edit or delete the event.
      Note:
      If you're a user whose content is due to be moderated, the content is not posted until it's approved by a community moderator. For an event that has approval workflow, the event state is Review. Other users cannot view the event until it's approved.