Using the workplace collaboration Agent for space suggestions
Summarize
Summary of Using the Workplace Collaboration Agent for Space Suggestions
The Workplace Collaboration Agent enhances team collaboration by providing insights into colleagues' in-office attendance and helps reserve spaces for meetings. It analyzes team members' attendance patterns to suggest suitable collaboration spaces, improving workplace productivity and collaboration effectiveness.
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Key Features
- Reservation Assistance: The agent assists employees in finding and reserving workspaces close to their colleagues based on in-office days and proximity.
- Data Prioritization: The agent prioritizes suggestions using Employee Presence Exceptions data first, followed by Employee Presence Routine and current reservations.
- Collaborator Identification: It identifies collaborators based on presence data and frequently added invitees during reservations.
- Preferred Collaborator Selection: In cases of multiple collaborators with the same name, the agent prompts users to select their preferred collaborator.
- Flexible Preferences: Employees can change their workplace preferences from remote to in-office, creating exceptions in the system as needed.
Key Outcomes
Utilizing the Workplace Collaboration Agent allows employees to:
- Efficiently reserve spaces near colleagues for better collaboration.
- Gain insights on team members' in-office days.
- Access tailored space suggestions based on their current reservations and workplace profiles.
Overall, the collaboration agent streamlines the reservation process and enhances team interactions, leading to a more productive workplace environment.
The Workplace Collaboration Agent provides insights on your team members in-office attendance. Based on this information, the reservation agent finds and reserves a space for reservation and collaboration. The collaboration agent considers your colleague's in-office days, location, and suggests a space for collaboration when you are in office.
When providing suggestions for collaboration, the Collaboration agent prioritizes the Employee Presence Exceptions data first, then it checks for Employee Presence Routine, and lastly, it considers your current reservations. It gives priority to Employee Presence Exceptions data over Employee Presence Routine and current reservations in the system. If employee's current reservation data and location in available and no workplace presence information is there, the agent prioritizes employee's current reservations over workplace location while suggesting spaces for collaboration. For more information, see Workplace Concierge.
- Employee collaborators information derived from Employee Presence Exceptions and Employee Presence Routine in Workplace Concierge.
- Collaborator information is also derived from the invitees that you frequently add to your reservations with while making a reservation.
- Colleagues with whom you collaborate frequently. Your team members and your manager. If you are a manager, your collaborators are your team members reporting to you.
- Determines your collaborators (your team members, your presence collaborators (if available), and your reservation attendees).
- Provides insights when collaborators are in office.
- Provides insights about team members who are in office for a specific day.
- Helps to reserve a space near a colleague.
- When multiple collaborators with same name exists, the collaboration agent asks employees to select their preferred collaborator from a list of similar names. The collaboration agent makes suggestions and tries to find your preferred collaborator. For example, if there are two Abel in your organization, but you frequently collaborate with Abel Tuter, the collaboration agent selects Abel Tuter as your preferred collaborator.
- Provides ability to change the workplace preferences of an employee (remote to in-office and vice versa). If employees change their remote day to in-office day, an exception is created by the application in the Employee Presence Exceptions table.