Space Optimization

  • Release version: Zurich
  • Updated July 31, 2025
  • 2 minutes to read
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    Summary of Space Optimization

    The Space Optimization module in Workplace Central empowers space planners to efficiently monitor and manage workplace scenarios and related information from a centralized interface. It facilitates scenario creation, space allocation, and user assignment across buildings, enabling streamlined space planning and optimization.

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    Key Features

    • View and manage all scenarios within the organization, including those created by you, published, and drafts.
    • Handle space assistance requests by monitoring their total count and current status.
    • Create, edit, and publish scenarios for one or multiple buildings using stack plans or floor maps.
    • Review scenarios in read-only mode and provide feedback to stakeholders.
    • Access and manage stack plans for all buildings in your organization, with direct scenario creation from building details.
    • Perform map-based administration through Workplace Indoor Mapping, including viewing and modifying space allocations directly on floor maps.
    • Manage user assignments to spaces—assign, remove, or change from flexible to permanent assignments and update department or cost center allocations individually or in bulk.
    • View Space Optimization metrics via Workplace Analytics dashboard and Space Occupancy metrics through Workplace Connectors and Occupancy Dashboard.

    Installation and Access

    To use the Space Optimization module, the following plugins must be installed:

    • Workplace Central
    • Workplace Space Management
    • Workplace Case Management
    • Workplace Indoor Mapping

    Access Space Optimization through Employee Center by navigating via Workspaces or the All menu paths to Workplace Central > Space Optimization. You can also view scenarios created by you from the All menu.

    Related Concepts

    This module integrates with several related Workplace capabilities such as Scenario Planning, Schedule Planning, Workplace Analytics, Space Planning, Space Assistance, Event Planner, Move Management, Case Management, Kiosk, and Indoor Mapping. Understanding allocation types and their impact is also relevant when using Space Optimization.

    As a space planner, you can use the Workplace Central to monitor all your scenarios and workplace-related information from a single page called Space Optimization.

    Benefits of Space Optimization

    As a space planner, you can do the following using the Space Optimization module:
    • View the active number of all the scenarios created in your organization, the ones that were created by you, published scenarios and draft scenarios.
    • View and work on space assistance requests raised in the organization.
    • Monitor the total number of space assistance requests raised and view their current status at any time.
    • Create a scenario for a building or multiple buildings.
    • Open a scenario owned by you and make changes using the stack plan.
    • View a scenario and see the space allocations in a stack plan or floor map view. You can review a scenario in a read-only mode and share your feedback on space allocations with the scenario owner or other stake holders.
    • Create a single scenario or multiple scenarios. You can work on multiple scenarios at a time, and publish them so that your colleagues or stake holders can review. After finalizing, you can deploy the best one.
    • View all buildings stack plans of your organization. You can also create a scenario directly from the building details page.
    • Perform map-based administration with Workplace Indoor Mapping maps. View space allocations and assignments on a floor map. Change allocations on the map directly.
    • View users assigned to a space, assign a user to a space or remove an assigned user.
    • Change a space assignment from flexible to permanent or vice versa.
    • Add, change, or remove a single allocation or multiple allocations at a time if you want to change their existing department or cost center.

    For more information about the Space Optimization homepage key features, refer to Space Optimization - Key features and actions.

    Installing and accessing Space Optimization

    You must install the following plugins to use the Space Optimization module:
    • Workplace Central
    • Workplace Space Management
    • Workplace Case Management
    • Workplace Indoor Mapping
    To open the Space Optimization module, follow any of the following steps on Employee Center:
    • Navigate to Workspaces > Workplace Central > Space Optimization.
    • Navigate to All > Workplace Central > Workplace Central > Space Optimization

    You can also view the scenarios created by you from All

    View Space Optimization metrics

    You can view Space Optimization metrics in the Workplace Analytics dashboard. For more information, see View Space Optimization metrics.

    View Space Occupancy metrics

    Ensure that you have installed the Workplace Connectors application. For more information Occupancy Dashboard metrics, see View Occupancy Dashboard.