---
sourceDocument: Zurich IT Asset Management
sourceDocumentLink: https://www.servicenow.com/docs/r/zurich/it-asset-management

 Release :

    - zurich

ft:locale :

    - en-US

ft:publication_title :

    - Zurich IT Asset Management

ft:clusterId :

    - itam

bundleId :

    - itam

workflow :

    - Technology


---

# Self declare engine license usage in Software Asset Management classic

# Self-declare SAP engine license usage in the Software Asset Management
classic application {#ariaid-title1}

* Release version: Zurich
* 
* Updated July 31, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Use the Software Asset Management classic application to self-declare the license usage for any SAP engines that cannot be measured by the automated SAP engine measurement process.

## Before you begin

Role required: admin or sam_user

## About this task

To determine if you must self-declare the license usage for a given engine, see [Engine \& Self-Declaration Product
Measurement](https://support.sap.com/en/my-support/systems-installations/system-measurement/engine-self-declaration-product-measurement.html) in the SAP Support Portal. You must self-declare the license usage for any engine that is included in the list of Self-Declaration Products.  
Important:  
You must have an SAP Support Portal account to access the SAP Support Portal.

## Procedure

1. Create a software model for the SAP engine.  
   Refer to [Create software models for SAP](https://www.servicenow.com/docs/mK5m~jUVaJ0cXIRLvCnUAQ "Create software models to record SAP product information.") for detailed instructions.  
   Note:  
   On the Software Model form, you must set the
   Publisher field to
   <kbd class="ph userinput">SAP</kbd>. The form then reloads with only the software
   model fields that are applicable to SAP.

   In addition, you must set the Product field to the
   SAP engine that you want to self-declare the license
   usage for.
   {#self-declare-sap-products__create-software-model}
{#self-declare-sap-products__create-software-model}
2. Create entitlements for your software model.  
   Refer to [Create entitlements for SAP](https://www.servicenow.com/docs/mwgHfF7xBEGCUdpvUkTpyA "Create software entitlements to record your license information for SAP products. You can create entitlements individually or import them from a spreadsheet.") for detailed instructions.  
   Note:  
   On the Software Entitlement form, you must set the Software model field to the same software model that you created in [step 1](https://www.servicenow.com/docs/~TMfzXdxObjeQbEH6~C8HQ#self-declare-sap-products__create-software-model).
3. Create a client access record to specify the license usage of the SAP engine.
   1. On the page header of your ServiceNow instance, select All.
   2. In the menu navigation filter, enter <kbd class="ph userinput">samp_sw_client_access_list.do</kbd>.  
      The Client Access \[samp_sw_client_access\] table opens.
   3. Select New.
   4. In the Name field of the Client Access form, enter a name for the client access record.
   5. Select the Lookup using list icon ![]() next in the Software model field to locate and select the software model for the SAP engine.  
      Note:  
      Select the same software model that you created in [step 1](https://www.servicenow.com/docs/~TMfzXdxObjeQbEH6~C8HQ#self-declare-sap-products__create-software-model).
   6. Enter an engine license usage value in the Usage field.  
      This license usage value is based on the license metric that is
      associated with the engine. For example, the license metric for the
      SAP E-Recruiting engine is
      Employees. If 200 employees are using an
      SAP E-Recruiting license, you must enter a
      license usage value of <kbd class="ph userinput">200</kbd> in the
      Usage field.

      Refer to [Engine \& Self-Declaration
      Product Measurement](https://support.sap.com/en/my-support/systems-installations/system-measurement/engine-self-declaration-product-measurement.html) for more information on the license
      metrics that are associated with each SAP engine.
   7. Select Submit.
   {#self-declare-sap-products__substeps_hbk_vvv_ypb}

## Result

After you self-declare the license usage for the SAP engine, it is automatically included in the next SAP reconciliation that runs on your ServiceNow instance. Reconciliation runs weekly or on-demand.