---
sourceDocument: Zurich Service Management
sourceDocumentLink: https://www.servicenow.com/docs/r/zurich/service-management-for-the-enterprise

 Release :

    - zurich

ft:locale :

    - en-US

ft:publication_title :

    - Zurich Service Management

ft:clusterId :

    - sm4e

bundleId :

    - sm4e

workflow :

    - Technology


---

# Add or edit a space

# Add or edit a space {#ariaid-title1}

* Release version: Zurich
* 
* Updated July 31, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Spaces are assigned to floors or levels, and can be cubicles, conference rooms,
restrooms, gymnasiums, elevators, parking spaces, and so on. Spaces are assigned users and
assets, and have the most data defined.

## Before you begin

Role required: admin

## About this task

## Procedure

1. Navigate to AllFacilitiesSpace ManagementSpace.
2. Continue with one of the following options.

   | Option | Action |
   | To add a space | Select New. The Facility Space interceptor page displays. Select the type of space you are creating. |
   | To edit the details of a space | Select the name of the floor or level you want to edit. |
   |-|-|

   {#t_AddOrEditASpace__choicetable_b35_kc4_ht}
3. Fill in the fields on the form, as appropriate.  
   {#t_AddOrEditASpace__table_wdh_p14_r4__entry__2}

   | Field | Description |
   |-|-|
   | Display name | An auto-generated label based on the Name, Building, and Floor entries. For example, if the Name is 1002, the Building is Santa Clara Building 1, and the Floor is Floor 1, the Display name is Santa Clara Building 1 - Floor 1 -- 1002. |
   | Name | Enter a descriptive name for the space. |
   | Building | Select the building for which you are defining the space. |
   | Floor | Select the floor for which you are defining the space. |
   | Area | Enter the value associated with the space size and the Area unit field: square feet or square meters. |
   | Area unit | Select the unit used for defining the space size: square feet or square meters. Note: The Area unit assigned to all spaces must be consistent for the rollup calculations to work properly. See [Space roll up calculations](https://www.servicenow.com/docs/Jkwpecv2_lueRN6X3agrEg "The Facilities Service Management application can roll up occupancy, area, and usage information from lower to higher levels in the space hierarchy. Roll ups apply to spaces that are designated as 'occupiable'. The occupancy values from that space are rolled up to the level above them."). |
   | Cost center | Select the cost center for the space. Cost centers are defined in IT Cost Management and require activation of cost management. For more information, see [Activate Cost Management](https://www.servicenow.com/docs/access?context=t_ActivatingCostManagement&version=zurich&pubname=zurich-it-business-management&ft:locale=en-US). This field is a reference to \[cmn_cost_center\] table for charge backs reasons. |
   | Department | Select the department for the space. Departments are defined in User Administration. This field is a reference to the \[cmn_department\] table. |
   | Status | Select the status of the space (active, planned, maintenance, retired). |
   | Availability | Select the availability of the space (vacant, partially occupied, at capacity, over capacity or reserved). Note: This field depends on the Occupiable option being selected. |
   | Current occupancy | Displays the number of users currently associated with the space. Calculation is generated using business rules on the Associated User \[m2m_fm_user_to_space\] table. Note: This field depends on the Occupiable option being selected. |
   | Max occupancy | Enter the maximum capacity of users for this space. Note: This field depends on the Occupiable option being selected. |
   | Percent occupied | Displays the percentage of total space occupied. Note: This field depends on the Occupiable option being selected. |
   | Occupiable | Select this check box if the space can be occupied. See [Space roll up calculations](https://www.servicenow.com/docs/Jkwpecv2_lueRN6X3agrEg "The Facilities Service Management application can roll up occupancy, area, and usage information from lower to higher levels in the space hierarchy. Roll ups apply to spaces that are designated as 'occupiable'. The occupancy values from that space are rolled up to the level above them."). |
   [Table 1. Facility Space form]

   {#t_AddOrEditASpace__table_wdh_p14_r4}
4. Use the Associated Users and Assets related lists to view or add users and assets to the space.
5. Use the Associated Departments related list to view or add which departments are associated with this space.
6. Continue with one of the following options.

   | Option | Action |
   | To add the space | Select Submit. |
   | To update the space details | Select Update. |
   |-|-|

   {#t_AddOrEditASpace__choicetable_zlc_rp4_ht}
{#t_AddOrEditASpace__steps_hh3_vtb_kr}

*[\>]: and then