Grant or restrict access to an external link
- UpdatedAug 1, 2024
- 2 minutes to read
- Xanadu
- Employee Center
Control who can access external links by setting the user criteria, which allows access only to specific users, groups, roles, and more.
Before you begin
Role required: sp_admin, taxonomy_admin, or taxonomy_manager
Procedure
-
To grant access to the external link, click the Available
For tab.
To Do this Add a new user criteria - Click New.
- On the form, fill in the fields. For more information about the form fields and descriptions, see User Criteria form
- Click Submit.
Edit an existing user criteria - Click Edit.
- On the Edit Members form, select the required roles, users, and groups in the Collection column and move them to the Available For List column by clicking the right arrow icon (
). - Click Save.
-
To restrict access to the external link, click the Not Available
For tab.
To Do this Add a new user criteria - Click New.
- On the form, fill in the fields. For more information about the form fields and descriptions, see User Criteria form
- Click Submit.
Edit an existing user criteria - Click Edit.
- On the Edit Members form, select the required roles, users, and groups from the Collection column and move them to the Not Available For List column by clicking the right arrow icon ().
- Click Save.
Note: The Not Available For settings override the Available For settings. A user on the Not Available For list for an external link cannot access that external link, even if that user is also on the Available For list for that external link.