Renew workplace contract in Workplace Central

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 1 minute to read

    • Renew a workplace contract after you have created it, when it is approaching expiration, or when it has expired.

    Before you begin

    Role required: sn_wsd_la.workplace_central_user, sn_wsd_la.manager or sn_wsd_la.admin

    About this task

    You will receive an email notification when contracts are close to their expiration date.

    You can renew a contract that meets the following conditions:
    • The state is Active or Expired
    • The substate is None or Rejected

    Procedure

    1. Navigate to Workspaces > Workplace Central.
    2. Select Lease Administration.
    3. Select a contract in Active or Expired state.
    4. Click Renew.
    5. On the form, fill in the fields.
      Table 1. Contract renewal form
      Field Descriptions
      Approver User to approve or reject the contract.
      Options Length of time for the renewal in years.
      Renewal Start Date Date on which the renewed contract takes effect.
      Renewal End Date Date on which the renewed contract expires.
      Cost Adjustment Type Type of cost adjustment applied to the renewed contract. The available values are None, Fixed, Manual, or CPI.
      Cost adjustment amount

      Numerical increase or decrease in price of the renewed contract. A negative number indicates a decrease in price.

      You can specify a value for Cost Adjustment or Cost Adjustment Percentage but not both.
      Cost Adjustment Percentage

      Percentage increase or decrease in the price of the renewed contract. A negative percentage indicates a decrease in price.

      You can specify a value for Cost Adjustment or Cost Adjustment Percentage but not both.
    6. Save your changes.

      • To save all entered data, select Submit for Review.

        The contract is sent to the specified approver and the substate is changed to Under Review.

      • To save the entered data, select Save.

        You can submit the contract for renewal later. The substate is changed to Awaiting Review.

    7. Optional: Change any information on the Contract form.
    8. Click Save.

    What to do next

    If you selected the Save option, ensure that you click Renew when you’re ready to submit the contract renewal for approval.