Map designated workspaces to user profiles

Map existing designated workspaces to employee user profiles in Workplace Core. This mapping is used to automatically allocate workspaces for employees so they don't have to select a workspace manually when requesting a reservation.

Before you begin

• Ensure that your workplace administrator has completed setting up your workplace data. For more information, see Providing your workplace data.
• Ensure that you have the designated workplace information for all the employees.
• You can also navigate to the User Workplace Profiles [sn_wsd_core_workplace_profile] table by entering sn_wsd_core_workplace_profile.list in the navigation filter.
  Note:

  From Workplace Core version 2.16.1, the workplace user profiles are created in the Workplace Profile Location Assignment [sn_wsd_core_workplace_profile_location] table. A new field Is Primary is added in the table so that you can specify if a location is the primary location when there are multiple locations. In case of existing user profiles created in the User Workplace Profiles [sn_wsd_core_workplace_profile] table, a fix script will run and will automatically consider the latest workplace location added to the profile as the primary workplace location.

Important:

Starting from Workplace Core version 2.16.1, the allocation type Department and cost center is no longer available. A new allocation type, Workplace entity is introduced that provides more advantages.

Role required: sn_wsd_core.admin or sn_wsd_core.workplace_manager

About this task

Create a mapping for all employees and their designated workplaces. You can also perform an easy import of your employee workplace data. For more information, see Easy import.

Procedure

1. Navigate to All > Workplace Safety Management > Administration > Workplace profiles.
2. Select New.
3. On the form, fill in the fields.

   Table 1. User Workplace Profile form

   Field	Description
   Employee	Employee for whom you want to create a workplace mapping.
   Workplace entity	Workplace entity of your workplace to which the employee belongs. You can view this option only if you have installed the Workplace Space Management plugin and the view is set to Space management view.
   Primary Workplace location	Primary or the main workplace location of the employee. The location is automatically set based on the Workplace Profile Location Assignment that is set as true. If there are no workplace locations assigned to the employee, then the field is set to read-only and empty.
   Active	Option for indicating that this workplace mapping is active.
   Enable employee location privacy	Option to set location privacy preference for the workplace profile. Note the following: Note: The field will be set to read-only and None if there are no workplace locations assigned to the employee. Otherwise, if a primary workplace location is set, then the privacy set on the primary workplace location is considered. Set this option only if you want to have a different privacy setup for the workplace profile. By default, the location privacy preference that is set on the building to which the workplace profile is assigned is considered. In case, the building doesn't have any location privacy preference, preference set in the Workplace Reservation Management system property sn_wsd_core.ENABLE_LOCATION_PRIVACY is considered. The field is set to None by default. For more information about each field, refer to Location privacy settings and impact

4. Select Submit.
5. Repeat the procedure for all the employees of the workplace that you manage.

Result

The User Workplace Profiles [sn_wsd_core_workplace_profile] table is populated with all the new profiles.