Reclamation rules for Microsoft 365 integration

  • Release version: Washingtondc
  • Updated January 30, 2025
  • 1 minute to read

    • Reclamation rules for Microsoft 365 integration sets the minimum usage threshold for a subscription. If a subscription remains inactive for a specified period, Software Asset Management marks the subscription as a potential reclamation candidate.

    Reclamation rule Justification Description
    • Power BI
    • Exchange Online
    • SharePoint Online
    • OneDrive for Business
    • Teams
    		 Low Usage If these individual subscriptions show low usage, Software Asset Management recommends reclaiming the low usage subscriptions.
    Microsoft 365
    • Low Usage
      Note:

      Only downgrade use cases related to Microsoft 365 and Office 365 are supported for low usage justification.

    • Dual license
    • Consolidate Subscriptions
      Note:
      The Dual license and Consolidate Subscriptions use cases are applicable to all Microsoft 365 and its applications (Office 365, Enterprise Mobility+Security (EMS), Windows).
    • Low usage

      For example, if a Microsoft 365 E5 subscription including advanced features and capabilities with Power BI isn't being used, Software Asset Management recommends switching to a downgraded Microsoft 365 E3 subscription.

    • Dual license

      For example, both Microsoft 365 E3 and Office 365 E3 subscriptions exist, leading to unnecessary duplicate access to Office applications and additional services already included in Microsoft 365 E3. Software Asset Management recommends reclaiming the Office 365 E3 subscriptions and using the Microsoft 365 E3 subscriptions instead.

    • Consolidate Subscriptions

      For example, if Office 365 Enterprise E5, Windows, and EMS subscriptions exist, Software Asset Management recommends using a single license such as Microsoft 365 Enterprise E5 to cover these multiple products at a lower cost.