Guided plan to execute a program

  • Release version: Xanadu
  • Updated August 1, 2024
  • 3 minutes to read
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    Summary of Guided Plan to Execute a Program

    This guided plan assists ServiceNow customers in executing a program effectively after its creation. It is essential to activate the PPM Standard plugin to utilize this feature. Access specific programs through the Opportunities & Solutions section in the Application Portfolio Management portal.

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    Key Features

    • Fiscal Period: Set the fiscal period for goal setting and demand implementation.
    • Program Steps: Follow a workflow to achieve your target through multiple steps:
      • Step 1: Set your goal contribution target for the fiscal period.
      • Step 2: Identify opportunities by analyzing application and indicator scores to create demands.
      • Step 4: Track project status as demands are approved and executed.
    • Application Filtering: Use the Filter Applications pane to sort applications based on indicators and scores, with options to clear filters easily.
    • Application Categories: View and sort applications by category and assess demand creation through a visual representation.
    • Program Overview: Displays a summary of the program's planned timeline, manager, estimated contributions, and impacted applications.
    • Demands Column: Visual representation of demands, projects, and their respective statuses with the ability to print charts.
    • Recent Demands: Shows the latest demands created, with options to edit them directly.

    Key Outcomes

    By following the guided plan, customers can effectively set goals, analyze application performance, create and manage demands, and track project execution. This structured approach ensures better alignment with fiscal objectives and enhances overall program management efficiency.

    After you create a program, you can use the guided plan to formulate steps in executing the program that you have created.

    Note:

    You can use the guided plan to execute a program only when you activate PPM Standard (com.snc.financial_planning_pmo) plugin.

    You can select a specific program by clicking the view link of the programs in the Opportunities & Solutions section of the Application Portfolio Management portal to open the guided program navigation page. The Program Navigation page guides you in creating a step-by-step plan to set a goal target, identify opportunities and create demands, and track the project.

    Figure 1. Program navigation page
    The figure shows the step-by-step plan to implement the program.

    The Program Navigation page is divided into these sections:

    Fiscal Period
    Select Fiscal Period to start planning is the fiscal period for which you set your goal, implement the demands, and achieve the target.
    Program Steps
    The section takes you through a guided step-by-step workflow to complete the tasks and achieve the target goal.
    Step 1: Set Goal Contribution Target
    Use the link to set the goal contribution target for the fiscal period.
    Step 2: Identify Opportunities
    Identify opportunities to meet the target by analyzing the application scores and indicator scores.

    The Group Analysis page consolidates the application details by category and helps you narrow down target applications by filtering them with the application indicator scores and values.

    Click open an application category. Based on the indicator scores in the bubble chart, you can create a demand to achieve your goal. Demand is an imperative rightful request created by demand managers and demand users. The user submits a demand and the demand manager approves the demand.

    Figure 2. Group Analysis page
    The Group Analysis page shows the assessment period, filter applications, and application categories.
    Assessment Period
    Select Fiscal Period to start Analysis in the Group Analysis page is the fiscal period for which you have assessed the applications. Based on these assessments you can create goals and demands, and implement them for the planned fiscal period, which is Select Fiscal Period to start planning.
    Filter Applications
    Use the Filter Applications pane to filter the applications based on the application indicators and scores.

    To clear all the existing filters in the Filter Apps column in one click, instead of clearing each filter attribute field individually, click Clear all filters. You can then set your filter criteria to sort the applications for display.

    Application Categories
    The Application Categories section lists the applications by their category names and the number of applications that fall within each category.
    1. Click the header of a column.
    2. To sort the application categories in alphabetical or reverse alphabetical order, click the arrow that appears.
    3. In the other application columns, click the arrow to list the values in either ascending or descending order.

      Sorting helps to find the information quickly in the list, display higher values first, and also group the applications that have similar values.

    Bulb icon (The bulb icon)
    Lists the number of demands created, view them individually, and edit them in the demand form.
    Step 4: Track Project
    Track the status of the projects as the demands are approved and the projects are executed.
    Program Overview section
    Gives a brief summary about the planned start and end dates of the program, the manager who drives the program, the goal that is linked to the program with the target percentage set to achieve by the marked fiscal year. In addition, it also displays the following details:
    • Estimated Goal Contribution: Estimated percentage of the goal that the proposed program targets to achieve.
    • Estimated % contribution: Percentage of the goal targeted to be achieved in the selected planned fiscal period.
    • Number of impacted Applications: Number of applications impacted by the program.
    Demands Column
    A stacked chart that represents the demands at the top layer and displays the number of demands created for the program. The middle layer displays and represents the number of demands that have been converted into projects. The bottom layer displays the number of projects created exclusively for the program, and not the demands that are converted into projects.

    You can print the chart in any format using the Chart context menu at the top-right corner of the Demands Column.

    Recent Demands
    Displays the number and the name of the demands that are created for the program. To edit a demand, click the demand hypertext to open the demand in the Demand form.

    If you have a long list of demands, then displaying all of them on the Recent Demands section may have a space limitation. Use the pagination preferences to display a short list and then click the arrows either to progress down or up the list of demands.