Expense line fields for Enterprise Asset Management

Release version: Zurich

Updated July 31, 2025

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Summary of Expense line fields for Enterprise Asset Management

The Expense Line Fields in the Enterprise Asset Management application provide detailed tracking and categorization of expenses related to enterprise assets. These fields enable accurate association, processing, and reporting of asset-related costs within ServiceNow, ensuring financial accountability and operational clarity.

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Key Fields and Their Purposes

Number: Automatically generated unique identifier for each expense line to ensure traceability.
Date: Automatically set to the current date when creating the expense line, marking its creation time.
Inherited: Indicates whether the expense line inherits details from a parent expense line. When enabled, key fields such as Source, Asset, Contract, User, Configuration Item, Task, and Cost Center become read-only and inherit values from the parent.
Source ID: Links the expense line to a specific enterprise asset, automatically populating related source fields.
Amount: Represents the cost associated with the asset. Negative values can be entered to indicate credits. This field supports any currency.
Process date: Captures the date and time when the expense line is processed.
State: Indicates the current status of the expense line.
Summary type: Categorizes the expense line into one of three business-related types: Grow Business, Run Business, or Transform Business, helping in financial and operational analysis.
Short description: Provides a concise description of the expense line for easy identification.

Associated Source Fields

The following fields are automatically linked or manually associated with the expense line to provide context and responsibility:

Asset: The specific enterprise asset related to the expense.
Fixed asset: The container holding the enterprise asset, auto-populated if applicable.
Contract: The contract associated with the enterprise asset.
User: The individual assigned to the enterprise asset.
Configuration item (CI): The CI linked to the expense line.
Task: The task associated with the expense.
Cost center: The financial unit responsible for the asset costs.

Practical Benefits for ServiceNow Customers

By utilizing these fields, customers can:

Ensure precise tracking and categorization of asset-related expenses.
Maintain financial accountability by linking expenses to assets, contracts, users, and cost centers.
Support business decision-making by categorizing expenses according to business growth, operations, or transformation objectives.
Leverage inheritance features to reduce data entry and maintain consistency across related expense lines.
Handle multi-currency costs and credits effectively.

This structured approach to expense line management aids in comprehensive financial oversight within the Enterprise Asset Management framework in ServiceNow.

A detailed description of all expense line fields in the Enterprise Asset Management application.

Expense Line


Field	Description
Number	Unique number that is used to identify and track the expense line. This field populates automatically.
Date	Date on which you are creating the expense line. This field is automatically set to the current date.
Inherited	Option that indicates if the expense line is inherited from a parent expense line. If you enable this option, the Parent field appears below the Inherited field. In the Parent field, search for and select the parent expense line that this expense line is inherited from. The following fields are then inherited from the parent expense line and can no longer be modified: Source ID Asset Contract User Configuration Item Task Cost center
Source ID	Enterprise asset that you want to associate with the expense line. Based on the enterprise asset that you select, the corresponding fields in the Source form section populate automatically.
Amount	Cost of the enterprise asset that you want to associate with the expense line. To indicate that you have received a credit towards the enterprise asset, enter a negative number. Note: You can set this field to any currency of your choice.
Process date	Date and time at which the expense line is processed.
State	State of the expense line.
Summary type	Expense line category. Select one of the following options: Grow Business: Expense lines for enterprise assets that are used to help your business grow. Run Business: Expense lines for enterprise assets that are used to help your business run. Transform Business: Expense lines for enterprise assets that are used to help transform your business.
Short description	Brief description of the expense line.

Source


Field	Description
Asset	Enterprise asset that you want to associate with the expense line.
Fixed asset	Fixed asset that contains the selected enterprise asset. A fixed asset is a container that holds one or more individual assets. If the enterprise asset that you selected in the Asset field is contained within a fixed asset, the Fixed asset field populates automatically.
Contract	Contract that the selected enterprise asset is associated with.
User	User who the selected enterprise asset is assigned to.
Configuration item	Configuration item (CI) that is associated with the expense line.
Task	Task that is associated with the expense line.
Cost center	Cost center that is financially responsible for the selected enterprise asset.