Restrict "Requested By" User from Being Selected as Manual Approver on Change Form

[Sriram34]

Hi Team,

On the Change form, we have a Manual Approver field which is a List Collector. Currently, it is configured to allow selection of only active users who have the approver_user role.

We have an additional requirement to enhance this restriction:

• The Requested By user (the person who is raising the change) should not be allowed to select themselves as a Manual Approver.

In other words, when a user raises a change request, they should be prevented from adding themselves in the Manual Approver field.

Could anyone suggest the best way to implement this restriction?

Thanks in advance

[Ankur Bawiskar]

@Sriram34 

then use before insert/update BR and handle the check and stop user from saving

(function executeRule(current, previous /* null when async */) {

    if (!current.requested_by || !current.your_list_field) {
        return;
    }

    var requestedBy = current.requested_by.toString();
    var listValue = current.your_list_field.toString().split(',');

    if (listValue.indexOf(requestedBy) > -1) {
        gs.addErrorMessage('Requested By user cannot be present in the list.');
        current.setAbortAction(true);
    }

})(current, previous);

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[BharatC]

Hi @Sriram34 

Create a Before Insert/Update Business Rule:

if (!current.manual_approvals.nil()) {

var approvers = current.manual_approvals.toString().split(',');

if (approvers.indexOf(current.requested_by.toString()) > -1) {
gs.addErrorMessage('Requested By user cannot be selected as a Manual Approver.');
current.setAbortAction(true);
}
}

Please Accept the solution if it assisted you with your question & Mark this response as Helpful.

Regards,

Bharat chavan

[Tanushree Maiti]

Hi @Sriram34 

1. Best choice is to create Before (insert/update)BR , to restrict all including Add me and email address. -> Read the selected values->if it contains requested_by ->Show error message with  current.setAbortAction(true);

Alternative , just fyi  ( if business  agrees) - it would applicable to all users:

1. To remove the "Add Me" button that appears next to fields like watch_list:

   • Navigate to the System Dictionary of your requested_by field definition for your table
   • Add no_add_me=true to the Attributes field

2. To prevent users from selecting requested_by by typing their email address:

   • On the same dictionary entry record, add no_email=true to the Attributes list