Space Optimization

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read
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    Summary of Space Optimization

    The Space Optimization module within Workplace Central offers space planners a centralized platform to manage workplace scenarios and information efficiently. This functionality enables users to monitor, create, and modify space allocation scenarios for their organization.

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    Key Features

    • Access to active scenarios, including drafts and published versions, allowing for streamlined management.
    • Ability to view and handle space assistance requests with real-time status updates.
    • Creation and modification of scenarios for single or multiple buildings using stack plans and floor maps.
    • Collaboration features that enable feedback sharing with stakeholders on space allocations.
    • Map-based administration capabilities for direct adjustments to space allocations and user assignments.
    • Options to manage space assignments flexibly or permanently, facilitating effective space management.

    Key Outcomes

    By utilizing the Space Optimization module, users can enhance their space management strategies, ensuring optimal use of resources while allowing for collaborative planning and real-time adjustments. This leads to improved workplace efficiency and responsiveness to organizational needs.

    Installation and Access

    To utilize the Space Optimization module, ensure the installation of the following plugins:

    • Workplace Central
    • Workplace Space Management
    • Workplace Case Management
    • Workplace Indoor Mapping

    Access the module through Employee Center via:

    • Workspaces > Workplace Central > Space Optimization
    • All > Workplace Central > Workplace Central > Space Optimization

    Metrics Viewing

    Space Optimization and occupancy metrics can be accessed through the Workplace Analytics dashboard, provided the Workplace Connectors application is installed. This functionality allows for enhanced oversight of space utilization and planning effectiveness.

    As a space planner, you can use the Workplace Central to monitor all your scenarios and workplace-related information from a single page called Space Optimization.

    Benefits of Space Optimization

    As a space planner, you can do the following using the Space Optimization module:
    • View the active number of all the scenarios created in your organization, the ones that were created by you, published scenarios and draft scenarios.
    • View and work on space assistance requests raised in the organization.
    • Monitor the total number of space assistance requests raised and view their current status at any time.
    • Create a scenario for a building or multiple buildings.
    • Open a scenario owned by you and make changes using the stack plan.
    • View a scenario and see the space allocations in a stack plan or floor map view. You can review a scenario in a read-only mode and share your feedback on space allocations with the scenario owner or other stake holders.
    • Create a single scenario or multiple scenarios. You can work on multiple scenarios at a time, and publish them so that your colleagues or stake holders can review. After finalizing, you can deploy the best one.
    • View all buildings stack plans of your organization. You can also create a scenario directly from the building details page.
    • Perform map-based administration with Workplace Indoor Mapping maps. View space allocations and assignments on a floor map. Change allocations on the map directly.
    • View users assigned to a space, assign a user to a space or remove an assigned user.
    • Change a space assignment from flexible to permanent or vice versa.
    • Add, change, or remove a single allocation or multiple allocations at a time if you want to change their existing department or cost center.

    For more information about the Space Optimization homepage key features, refer to Space Optimization - Key features and actions.

    Installing and accessing Space Optimization

    You must install the following plugins to use the Space Optimization module:
    • Workplace Central
    • Workplace Space Management
    • Workplace Case Management
    • Workplace Indoor Mapping
    To open the Space Optimization module, follow any of the following steps on Employee Center:
    • Navigate to Workspaces > Workplace Central > Space Optimization.
    • Navigate to All > Workplace Central > Workplace Central > Space Optimization

    You can also view the scenarios created by you from All

    View Space Optimization metrics

    You can view Space Optimization metrics in the Workplace Analytics dashboard. For more information, see View Space Optimization metrics.

    View Space Occupancy metrics

    Ensure that you have installed the Workplace Connectors application. For more information Occupancy Dashboard metrics, see View Occupancy Dashboard.