How do you handle incidents that are projects
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09-30-2015 05:42 AM
My company currently is tracking long lead items, and in many cases, projects within the Incident Module. While I know this isn't the best way to do that, I am researching other ways to accomplish this. Some of these items should be tracked in the problem module, which was never configured. However, other items such as PC refresh activities or adding storage capacity to our network I think would be best tracked in the project Module in ServiceNow or in another project tracking application. What are your experiences and suggestion here. BTW, I have left the issue rather vague, on purpose.
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09-30-2015 09:51 AM
A major issue with putting non-incidents in the Incident table is the precedence. For the Incidents that are projects, you need some way to identify them as such (usually a category field of some sort). Then you'll start getting Request infiltration into Incident. You may already be feeling this with Problem as well. Sooner or later you ask yourself why users hate using a massive confusing incident form, and why you spend so much money on a tool that doesn't tell a good story of the work.
In my experience, by using the provided modules as intended you can tell extremely powerful utilization stories by simply showing a group of tasks by their task type.
Guess what my group spends most of its time doing. Tasks from fixed workflow. But 33% of the work is Incidents, which means whatever my group works on experiences massive failures.
... or does it? If I'm tracking all kinds of other stuff in Incident (training requests perhaps?) it dilutes all reporting.
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10-16-2015 05:44 AM
Sorry for getting back to you late on this. Thanks for the feedback. Given our immaturity and the scope of work needed to be done to clean up the incident module, I just don't have the time to sett up the problem process right now, so I will have to take the second approach here for the near future with the intent on setting it up for future enhancements.
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10-16-2015 06:27 AM
Hey Jeff,
Problem management is nice if you have the culture discipline to go with it. But ultimately its an abstraction that's hard to justify at the C level.
I would *highly* advise that you talk to an accountant about how assets, labor, and contracts roll up into Projects and what that means to your company's bottom line. If you polished up your incident management to perfection tomorrow, you'd be giving some serious but abstract cost savings to your company. If you provided a means for applying assets, labor, and contracts to a *project* though you can literally better the bottom line by double-digit percentages.
Happy to help you however I can.
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10-16-2015 07:03 AM
Good point and thanks for the offer. I know you extended that offer a couple of weeks ago and I do want to take you up on it, but I can't right now with all of the efforts I have going on right now. I will try set something up with you in the next couple of week thought if that is ok.
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10-16-2015 07:08 AM
No hurry.