How to remove a checked out workflow version?

peterraeves · ‎06-23-2016

I just noticed that I checked out a workflow 3 months ago. The problem at that time had been solved by changing a Business Rule. The workflow wasn't at fault at that time. I don't remember what changes I have done to the workflow, so I don't want to publish it, but i don't want the published version to exist either. How do i close the workflow again, without having to publish it?

peterraeves · ‎06-23-2016

With all your help combined I figured it out. If you want to delete a checked out published version you:

- Do NOT need to be the person that checked out the version

- Do NOT have to publish it first

- Do need a workflow role (creator or publisher). Admin alone isn't enough as the ACL doesn't have admin override.

- Do need to close all active workflow contexts

When this is all done, you can delete the workflow version just fine.

View solution in original post

david_legrand · ‎06-23-2016

you are the person who checked out (according the workflow editor), doesn't make sense unless if we have an issue as it's a workflow used by another workflow but I don't remember seeing this use case.

MHoff · ‎07-26-2018

This might be the most terrifying thing I've ever done in snow. Thanks for promising.

Gurpreet07 · ‎06-23-2016

Hi Peter,

Go to workflow versions from let navigation. find the one u checked out and delete.

peterraeves · ‎06-23-2016

The delete option is grayed out...

Rohit Kumar · ‎06-23-2016

You need to impersonate with the user who checked out it last time and publish it and then delete it from the workflow versions.

Each time users checkout a new version is created.

Thanks

Rohit