Sending a Notification only once on update

[RichardSaunders]

I'm having a little difficultly triggering a notification only once. We have a form on the HR profile table that is used for the exit process. I'm trying to get a notification to trigger only once.

Can the advanced conditions be used to only fire once per record? Surely there must be an easy way to do this.

[epam]

You might need another checkbox field that would incidate that Notification has been sent. Otherwise solution may be really not trivial.

[JJ1]

It will be possible only through some other field which can be set   as said by epam.So what ever is triggering your notification,you have to set that field.For some of my request item workflows ,we use the Set Value activity to set and trigger a notification.

Or depending on your application ,say you have a field which change value only once and it wont change back then you can refer that field.For example if your send auto acknowledge email field changes from No to Yes only once for that record life cycle ,then you can use the Changes From 'No' or   Changes To 'Yes'.

[chris_f · Accepted solution]

What triggers the notification to fire in the first place Richard?

If the record gets updated by other things, can you perhaps do an advanced script that checks if a field (that would be changed when the email was relevant) has changed, then fires true.

So something like, the status of the account. If that changes from enabled to disabled, then we're good to fire the notification as the person has now left and hence we've disabled their account.

I presume the account wont constantly be going through a state of enabled/disabled, if the person has left.

[RichardSaunders]

DUH, Sorry I forgot about the 'changes to/from' condition! Thanks!