Manage sub-project plans

[rleandro]

Hi,

How to manage cost/benefit/resource plans in sub-projects create after a parent project is in progress?

If I start with just a main project, which inherited plans from a Demand, and later decide to split work with sub-projects, how should I manage existing cost/benefit/resource plans? 

I know that new plans created at sub-project level roll up to the parent project.

But how to manage in the opposite direction? Is there a way to:

1) Make plans visible or transfer them to sub-projects, so that breakdowns (latest estimations) can be managed there, and later also match the expense lines (actuals)?

2) Manage expense lines (actuals) at sub-project level,  against plans that are only visible at the parent project?

Thanks in advance,

Rui

[Rajesh_Singh]

When splitting work into sub-projects after a parent project is already in progress, you can manage cost/benefit/resource plans in the following ways:

1. Transfer plans to sub-projects:

To make plans visible or transfer them to sub-projects, you can follow these steps:

a. Navigate to the parent project's cost, benefit, or resource plan. b. Click on the plan you want to transfer to a sub-project. c. Change the "Project" field to the desired sub-project. d. Save the changes.

The plan will now be associated with the sub-project, and you can manage the breakdowns and expense lines (actuals) at the sub-project level. Once you make updates to these plans in the sub-projects, they will roll up to the parent project automatically.

2. Manage expense lines (actuals) at the sub-project level against plans visible at the parent project:

If you want to keep the plans at the parent project level but manage the actuals at the sub-project level, you can create new cost, benefit, or resource plans at the sub-project level to track the actuals. Once the actuals are recorded in the sub-project plans, you can compare them with the parent project's plans to analyze deviations and assess overall performance.

To manage expense lines (actuals) at the sub-project level:

a. Navigate to the sub-project's cost, benefit, or resource plans. b. Create new plans to track the actuals. c. Record the actuals in the newly created plans at the sub-project level.

By following these steps, you can manage and compare the actuals at the sub-project level against the parent project's plans.

In summary, you can either transfer the existing plans from the parent project to sub-projects and manage the breakdowns and actuals there, or create new plans at the sub-project level to track actuals and compare them with the parent project's plans. The approach you choose will depend on your organization's project management processes and requirements.