Content Ownership

Define who has permission to create content, where they can publish it, and which employees can view it.

Content Ownership enables system admins and content admins to designate exclusive access to certain Content Publishing features to specific content managers.

Content Ownership gives control over three areas of Content Publishing:

• Who sees the content (Audience)
• Where can a content manager publish content (Topic or Page)
• What content can the content manager create (Content item)

Table 1. Examples by ownership area

Ownership area	Examples	Relevant links
Who - Audience Assign content managers the ability to publish content for specific employees	Geographic audiences: target content to audiences based on their geographic location. For example, benefit information may be different for your employees located in the United States as opposed to other locations. Type of employment: target content for employees that are contractors, new hires, or employees requiring visa transfers.	Assign ownership of an audience Create an audience
Where - Topic or Portal page Assign content managers to specific topics or pages	Designated topics in the taxonomy Designated pages in the portal Pages containing rich content	Assign ownership to a portal page Assign ownership to a topic
What - Content item Assign content managers to specific content items	Sensitive content, such as: Mergers or acquisitions Reduction in Force (RIF) Content specific to geographic region Legal announcements Rich content News	Assign ownership of content

Impact on roles

• System admin (admin) has total control and visibility into Content Publishing and Content Experiences during and after restriction set up.
• Content Administrators (sn_cd.content_admin) have full and complete access to add, edit, and publish content within the restricted areas and functions for Employee Center Pro.
• Content Managers (sn_cd.content_manager) have restricted access to authoring and publishing capabilities. Review the tables below to understand how content managers access to audiences, pages, topic, and content items changes when a user or group is assigned to the record.
  The following graphic shows a content manager's access permissions to a record based in whether they are assigned to that record or not.

  Note:

  These access permission changes apply only when a record is assigned to at least one user or group. If a record does not have an assignment, it is accessible to all content managers.

  

Activating Content Ownership

The following plug-ins are required:

• Employee Center Pro
• Content Publishing
• Content Governance (only required if using Content Governance features)
• Content Experiences (only required if using Content Experiences features)

Note:

For more information on activating the above plug-ins, see Deploying Employee Center and Install Employee Center Pro.

After activating the required plug-ins, enable the Content Manager Ownership properties. See Properties installed with Content Publishing. When the Content Manager Ownership properties are enabled, Content Ownership related lists appear in records for audiences, content items, topics, and portal pages.

• Assign ownership of content
  Assign a user or group with the content manager (sn_cd.content_manager) role to a content item so only that user or group can edit and publish the content.
• Assign ownership of an audience
  Provide ownership of an audience to a user or group with the content manager (sn_cd.content_manager) role so only they can access and schedule content for the audience.
• Assign ownership to a portal page
  Assign ownership of a portal page to give a user or group with the content manager (sn_cd.content_manager) role exclusive content publishing ability for the Content Publishing widgets in that page.
• Assign ownership to a topic
  Assign ownership of a taxonomy topic to give a user or group with the content manager (sn_cd.content_manager) role exclusive content publishing ability for the Content Publishing widgets in that topic.