Filtering CSM Cases by Product/Service for Key Users

gdo
Tera Contributor

Hi everyone,

I’m trying to set up key user access for external users on the CSM portal.

Scenario:

  • All users belong to the same client company.

  • Each key user may be responsible for 1–4 of four products/services.

  • Users should only see cases for their assigned products/services.

  • Accounts don’t work (user can belong to only one), and groups are tricky since these are not support groups.

Current approach:

  • Created a custom role per product/service and an ACL on sn_customerservice_case to filter by service.

  • Users have snc_external but the ACL either doesn’t work or conflicts with CSM Query Rules.

Goal:

  • Ensure key users only see their product/service cases.

  • Preferably a standard-compliant approach.

Questions:

  1. Recommended way to filter cases by product/service for external key users?

  2. Can ACLs handle this, or is there a better approach?

PS : I was not able to make the ACL work. Create a custom role which contains snc_external + ACL read sn_customerservice.* but it still block access to the table? What am I missing ?

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Regards,

1 REPLY 1

AmodB
ServiceNow Employee