eMails not generating

Adil N
Tera Expert

Hi All, 

I have created a flow which should be doing the following 

 When a  new record is created and assigned to assignment group "A" OR an existing incident is assigned to assignment group "A" an email should be sent to assignment group "A" 

I would expect to see the e-mail once sent to be viable in the activity log (as you can see in screenshot for incident creation to end user) 

 

Any assistance on what is incorrect here? 

 

Would it be better to have 2 flows one for new incidents (would this be new as in just created or first time assigned to RG) and one for updates? 

1 ACCEPTED SOLUTION

Community Alums
Not applicable

@Adil N,

 

Even with the code "Send email" action is throwing an error. Instead use "Send Notification" action. 

 

- Create a notification

Sai149_0-1716469724396.png

-Add your user email id & click add email address

Sai149_1-1716469818292.png

-Add ${mail_script:email_script_name} in body & save the record

Sai149_2-1716469885744.png

- Create "Email Script" & add the below code

(function runMailScript( /* GlideRecord */ current, /* TemplatePrinter */ template,
    /* Optional EmailOutbound */
    email, /* Optional GlideRecord */ email_action,
    /* Optional GlideRecord */
    event) {

    // Add your code here
   var desc = current.description;
    var start = desc.indexOf("Short Description of Issue:");
    var end = desc.indexOf("AUTH-4063");
    var extractedText = desc.substring(start, end).trim();;
    template.print(extractedText);



})(current, template, email, email_action, event);

Sai149_3-1716470030003.png

- Add notification in flow

Sai149_5-1716470257632.png

Result:

Sai149_4-1716470211270.png

 

If my answer helped you in any way, please mark it as helpful or correct. 

View solution in original post

19 REPLIES 19

@Community Alums  apologies for the delay 
I have attached a screenshot of how the description is populated from the inbound email 

 

Text as below 

 

I only want the description to pull the 2 lines in bold (or any lines that fall between them if that makes sense (basically after the "OFFICIAL" and before "Adil Nekiwala" 

 

OFFICIAL

See if incident is created with fields

See if email is then sent out to supplier

Adil Nekiwala | Email: Adil.Nekiwala@xxxxxxxk<mailto:Adil.Nekiwala@xxxxxxxx> | Service Designer | Fxxxxxx, xxxxxxxxx & xxxxxxxxxxxx |

[cid:image001.jpg@01DAAB83.1155C4B0]

 

Follow us online: www.xxxxxxx.com


This email is intended for the addressee(s) only: All messages sent and received by the xxxxxxxxxxx may be monitored in line with relevant xx xxxxxxxx <https://www.xxx.xxxxxxxxx-privacy-notice/fcdo-as-axxxxxxxxx-privacy-notice>


OFFICIAL

 

Community Alums
Not applicable

@Adil N Will OFFICIAL and Adil Nekiwala be present in all the incident descriptions? I mean, will these be consistent across all incidents? Can we use these two texts as identifiers?

@Community Alums No they are not consistence.

Adil Nekiwala is part of my email signature so that can come from anyone.

Official is a classifier so that also may vary depending on who and where it is sent from 

Community Alums
Not applicable

@Adil N ,

 

We need something which can be used as an identifier to build the logic. 

 

Description:

Classifier(official etc)

 

Email Body

 

Sender details (Adil Nekiwala | Email: Adil.Nekiwala@xxxxxxxk<mailto:Adil.Nekiwala@xxxxxxxx> | Service Designer | Fxxxxxx, xxxxxxxxx & xxxxxxxxxxxx |)

 

Signature([cid:image001.jpg@01DAAB83.1155C4B0])

 

- Description will always be in above format?

- Do you have any fixed classifiers? (official,unofficial like these)

- Classifier is present in all incident descriptions?

- Send details will always be present in same format?

@Community Alums For this particular module the email will always consist of the details below in the same format 

 

Short Description of Issue:
XXXXXXX XXXXX: Sign In Error

Detailed description of issue:
Full Name: Joe Employee
Username: 4000000
Department: Birmingham
Work Email Address: joe.employee@company.co.uk

Grade: XX
Notes: forgot my password, changed my password and received an message saying policy error is preventing me from signing in.
Log in error code: AUTH-6032

 

before short description there may or may not be a classifier and after Log in error code they may or may not be signatures etc. Hope this will be useful?