Has anyone used the state field on Attachments to limit Access to the attachment?

[Stacy1]

I can't find anything in documentation showing what the different states on the attachment table are for.

We want to limit show can see particular attachments and I am hoping to use the state field to determine that.

Didn't know if anyone knows how the states work?

Thanks,

Stacy

[sachinbhasin11]

Hi Stacy, there isn't a state for attachment records. All attachments are hosted in sys_attachment table and don't have a state attribute with them

There are several ways to restrict attachment, I would recommend you can create read ACLs on sys_attachment table to do it based on your requirements

You can also refer to this article

https://community.servicenow.com/community?id=community_question&sys_id=6108436ddb1cdbc01dcaf3231f961984

For restricting attachments via roles, groups using system properties:

https://hi.service-now.com/kb_view.do?sysparm_article=KB0718577

[Gaurav Shirsat]

Hi Stacy

There is No state for Attachments.

The Attachment Documents table also contains a reference field (sys_attachment), which points to the parent record in the Attachments table. This means that each attachment file will have one or more entries in the sys_attachment_doc table, which corresponds to the binary data of the original file that was attached.

https://docs.servicenow.com/bundle/paris-platform-administration/page/administer/form-administration...

you can add or manage attachments by using the ACL

https://docs.servicenow.com/bundle/paris-platform-user-interface/page/use/using-forms/task/t_AddingA...

https://docs.servicenow.com/bundle/paris-platform-administration/page/administer/contextual-security...

Manage your attachments

https://docs.servicenow.com/bundle/paris-platform-user-interface/page/use/using-forms/task/t_Managin...

Please Mark Correct and Helpful

Thanks and Regards

Gaurav Shirsat

[Stacy1]

Hi Gaurav,

There is a state on the sys_attachment table.

I do not see any ACL's or scripts specific to any of these states.  I am still curious if anyone uses them or know of any limitations based on these states.

Thanks,

Stacy

[Mark Roethof]

Hi Stacy,

Indeed, a state field exists. Don't know why the others are mentioning it doesn't.

Though your question... I have no clue!

Kind regards,
Mark
2020 ServiceNow Community MVP
2020 ServiceNow Developer MVP

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