How to remove a checked out workflow version?

peterraeves · ‎06-23-2016

I just noticed that I checked out a workflow 3 months ago. The problem at that time had been solved by changing a Business Rule. The workflow wasn't at fault at that time. I don't remember what changes I have done to the workflow, so I don't want to publish it, but i don't want the published version to exist either. How do i close the workflow again, without having to publish it?

peterraeves · ‎06-23-2016

With all your help combined I figured it out. If you want to delete a checked out published version you:

- Do NOT need to be the person that checked out the version

- Do NOT have to publish it first

- Do need a workflow role (creator or publisher). Admin alone isn't enough as the ACL doesn't have admin override.

- Do need to close all active workflow contexts

When this is all done, you can delete the workflow version just fine.

View solution in original post

gowthamanbalu · ‎06-23-2016

You can get that workflow version deleted by running the below script in the script background. Please make sure you copy the right sys_id of checked out workflow in the highlighted portion.

var wf= new GlideRecord('wf_workflow_version')

wf.addQuery('sys_id', 'sys_id_your checked out workflow');

wf.query();

while (wf.next()){

gs.print('Name:'+ wf.name);

wf.deleteRecord();

gs.print('deleted:'+ wf.name);

wf.update();}

Regards,

Gowthaman Balu.

Winston · ‎07-21-2020

In Orlando I wasn't able to delete it from the workflow editor or from the list view. I was able to pick up where I left off by clicking the Checked Out tab on the workflow editor