Reference Field Columns Not Matching Filter Fields in Window

[Rae Khan]

Hi everyone, 

I have an issue with the Requested For Field on the Task Form. 
When the Requested For magnifying glass is click upon, we get a window with 4 columns (name, first name, last name, email). 

However, when the filter option is clicked, we get many more options than the 4 columns shown in the window. 

Where can I adjust the filter option dropdown to only show the same 4 options as the columns?

Any help on this matter would be appreciated. 

Thank you,

[Aman Kumar S]

Hi @Rae Khan ,

If you don't want to allow other fields to show in the filter condition, there are two ways you can achieve this:

1. Create read ACL for those 4 columns and allow only the intended users to be able to read them, this will automatically keep only those 4 fields.

2. Open the list popup view ie click on the search icon and right click on the list header for the popup window and Configure > List control and check Omit filters checkbox.

[Rae Khan]

Hi, 

Despite creating 4 new ACLs and applying them to the admin role, the filters do not get updated to reflect this. I still get multiple unnecessary filters - more than the 4 needed.  

In regards to the Omit Filter option, this just gets rid of all the filters entirely as opposed to showing the 4 options.

[Aman Kumar S]

If you disable the filter optiono, users will still have the option to search from list layout.

If you just create ACL for admin, no other user will be able to see these fields, which will be incorrect, most feasible option for you to omit filters, as user can still use the column search option which is there in the list

[Rae Khan]

Hi, 

Can you please provide an example of how you would adjust the ACL so that the dropdown only shows the 4 filter options? I am confused and have tried multiple options with no luck

Thank you