How do we control the labels for the "Additional comments" and "Work notes" fields?

deanhfox
Giga Contributor

THIS IS ACTUALLY IN THE CUSTOMER SERVICE APPLICATION, NOT INCIDENT MANAGEMENT, BUT THERE IS NO "CATEGORY" SELECTION FOR CUSTOMER SERVICE.   Within the Geneva release, we attempt to right-click the labels for "Additional Comments" or "Work notes", and do not receive the typical ServiceNow admin popup (i.e. there is no way to "Configure label" on those two fields).   Other fields on the same screen can be configured using the method (i.e. the user has admin rights allowing them to configure the form).   How are the labels for these two fields configurable in the Geneva release?

4 REPLIES 4

Pradeep Sharma
ServiceNow Employee
ServiceNow Employee

Hi Dean,



Can you share the screenshot. I am able to do and don't see any issues on my geneva instance.


Basically this is the table "sys_documentation" which holds the label change.


edwajs
ServiceNow Employee
ServiceNow Employee

Hi Dean,



The behavior you are seeing when you right-click on the "Additional Comments" or "Work notes" labels in Geneva, with not getting the context menu, is tied to the new Activity stream formatter and these journal inputs.   If you put the underlying comments and work_notes fields as part of the form layout on a new Customer Service Case record (sn_customerservice_case), because the Activity stream is not included, you will get the context menu when you right-click on the labels for these fields.   Additionally, client scripts to manipulate these labels (like 'Modify Comments Label', which adds the 'Customer visible' text to the comments label) do not work.



Pradeep is correct, the desired label is stored as a sys_documentation record.   The default sys_documentation record you will see when you right-click on the label is for table task, element work_notes.   To create a custom label for only incident, you need to create a new sys_documentation record for table incident, element work_notes, and this label will display only on the incident form.  



The Customer Service application is in a custom Application scope, not global.   In this case, you cannot create a sys_documentation label which will be applied only to this table. Further, you cannot use a client script like 'Modify Comments Label' to alter the text because of the Activity stream behavior.   So there is no option in Geneva to override the comments or work_notes labels that works on all forms.



Regards,


Ed


nilimadesai
ServiceNow Employee
ServiceNow Employee

Hello Dean,



To add to what Pradeep and Ed detailed, what you are describing with the right click menu options not being available for the Additional Comments and Work Notes is most likely related to existing problem PRB656770 documented in known error article https://hi.service-now.com/kb_view.do?sysparm_article=KB0563926



Regards,


Nilima


Add1
Kilo Explorer

I am on Kingston at the moment and to change the Additional Comments label I:

  • opened the "Form design" (opens new tab) from the burger menu on an Incident,
  • from the Form design tab, selected the settings cog on the Additional comments "box" (opens popup),
  • renamed the Label,
  • closed popup and
  • saved the change.

Hope that helps.....Add.