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Knowledge Article Helpful? 'No' = action/comment required

Lesley W
Mega Guru

Note: I selected Orlando instance but we are soon migrating to Paris.

Is there a way to prompt a 'flag article' comment when a user selects 'No' in the Helpful section of a knowledge article?
Or have it open a URL/survey which may be made anonymous in some way?

find_real_file.png

At the moment when a user selects 'No', a system message just pops up to say "thank you". I then try to contact the user to get more information but rarely get a response (possibly because they're not anonymous, possibly because it was an accident or they're busy or just don't want to reply).

Thanks.

1 ACCEPTED SOLUTION

sachin_namjoshi
Kilo Patron
Kilo Patron

This is available OOB with knowledge feedback functionality.

Check below for more details

 

https://docs.servicenow.com/bundle/paris-servicenow-platform/page/product/knowledge-management/reference/r_KnowledgeFeedback.html

 

https://hi.service-now.com/kb_view.do?sysparm_article=KB0712422

 

Regards,

Sachin

View solution in original post

7 REPLIES 7

Wendy25
Tera Contributor

Thanks Lesley!

Michael QCKM
Tera Guru

YES, this is 100% possible and highly recommended by me. ( I haven't looked at all the links provided, but it is documented)

Just an FYI:  Flagging and other Feedback are slightly different in purpose.

  • Flag is from the KCS Methodology, and should be used by Agents working in the Native UI (itil role/fulfillers)
    • It allows for comments (which I believer are REQUIRED or should be), so when submitted, creates a record in Feedback Table as flagged = True

  • Helpful? is generally for other users - like on a Self Help Portal, and can be configured.
    • On Portal, IF actionable Feedback is enabled and configured, will popup a Reasons popup for "negative" feedback (thumb's down) and/or low star ratings.
    • We removed stars, so use the thumbs down + reasons + a required comments field to gather the DETAILS for the authors.

  • Stars... are very ambiguous to me and we stopped using them.  We feel the article either solves the issue or does not. (hence the Helpful? Yes/No)

  • Comments by themselves are ok, BUT won't allow the metric of whether it was good or bad, positive or negative, so you cannot really make a report to show if your articles are being perceived well or not.

How do we enable and configure Actionable Feedback on the portal? I also need a required 'comment' if a user clicks No and still can't figure out how. I found the property "Create actionable feedback task when an article is marked as not helpful" and set it to Yes but that only makes a task on the backend.