Cost plan, Cost breakdown, Expense line, Resource plan, Time card

[sreedharkaliset]

Hi,

Can anyone tell me the relation between the Cost plan, Cost breakdown, Expense line, Resource plan and Time card.

I could see that when I create a project/demand and associate a resource plan, cost plan got auto created with cost breakdowns. Once the resource plan is approved, I could see the expense line created and when the expense line is processed, actual cost on project/demand got populated based on the expense line.

Wanted to know the relation between the above mentioned entities with a project/demand/resource.

Thanks

[kellykaufmann]

Hi sreedharkalisetty

For the demand/project manager role in Helsinki…

• On the demand/project form, create cost plans specifying my demand/project's
  • Software, hardware, labor, travel, training and other requirements
  • When I would need these resources ( start fiscal period and end period year)
  • Classify expense type of my requirement as capital expense (Capex) or operational expense (Opex)
• On demand/project form, you view:
  • rolled-up cost for each fiscal period. For example, my project needs $30K in Feb 2015 for operational expenses.
  • budget allocated to my project/demand for each fiscal period
  • actual amount spent on my project in each fiscal period (Project form only).

'Cost Plans' has been added as a related list in demand and project form to capture project cost. Another related list 'Cost Breakdown' has been added to view breakdown of Estimated Cost, Budget ( allocated budget) and Actual Cost for each 'Expense Type'.

For your budget questions, I suggest starting by reading up on Portfolio Workbench functionality https://docs.servicenow.com/bundle/helsinki-it-business-management/page/product/project-management/t....

Does this help?

[sreedharkaliset]

Can you please tell me how the fields on financials tab project form get auto populated, if they are rolled up, can you please tell me from where they are getting rolled up and the calculation part at the base entity where roll up starts. Please let me know all the mentioned details for the fields Estimated cost, actual cost and Budget cost

[sreedharkaliset]

PFB link

Actual project costs

The link explains that actual cost get rolled up based on the expense lines and these expense lines can be created in two ways

• Auto created when time cards are processed
• Manual creation for the cost plans.

Actual cost get populated only when the expense lines are processed.

Can you please let me know the significance of the cost plan breakdown and its role in cost calculation and roll up.

[kellykaufmann]

Glad you found the documentation, Sreedhar. Can you please be more specific in your question?

[Balaji39]

Hi Sreedhar, The actual cost is captured in the cost breakdown for the respective fiscal period when an expense line is processed. The expense line submitted date will be used to pick which fiscal period will this actual cost go to. This will help us report the actual vs allocated for each month.

To your other question on where does the cost come from in the project financial tab, Both the estimated and actual cost are rolled up from the cost breakdown of type task.

Hope this helps