Legacy portfolio workbench

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read
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    Summary of Legacy Portfolio Workbench

    The Legacy Portfolio Workbench serves as a centralized tool for managing associated demands and projects, enabling portfolio planning and progress tracking. It is deprecated in the Paris release, remaining available for instances upgraded from earlier versions but not for new instances. Customers upgrading to Washington DC can utilize this feature, while new users are directed to Scenario Planning for PPM.

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    Key Features

    • Portfolio Planning: Manage portfolio planning by setting targets, selecting projects and demands, and establishing a budget plan.
    • Budget Forecasting: Re-estimate the portfolio budget for future periods based on actual costs, although this feature is deprecated in the Paris release.
    • Portfolio Tracking: Monitor the progress of selected projects and demands within the portfolio. Tracking is enabled once financial planning is complete.
    • Configuration: The workbench is based on Service Portal, allowing customization to fit organizational workflows, though it does not support mobile devices.

    Key Outcomes

    As a portfolio manager, you can effectively plan, forecast, and track your portfolio's performance, ensuring alignment with financial expectations and organizational goals. The Legacy Portfolio Workbench provides a structured approach to manage your projects and demands, with actionable insights for informed decision-making.

    The portfolio workbench provides a central location for viewing a list of associated demands and projects, planning a portfolio, and tracking its progress. Portfolio workbench is deprecated in the Paris release. Portfolio workbench is still available on instances upgraded from a previous release but is not available for new instances.

    Note:
    The content in this topic is applicable for customers upgrading from a previous release to Washington DC. If you are a new customer, see Scenario Planning for PPM.
    You must have the it_portfolio_manager role to use the portfolio workbench for:
    • Portfolio planning: Perform the planning of the portfolio. You can set the targets, select projects and demands, and create a budget plan in the portfolio.
    • Portfolio budget forecasting: As part of financial planning, re-estimate (forecast) the portfolio budget for future periods based on the actual costs.
    • Portfolio tracking: View and monitor the progress of the program and the projects and demands that are part of the portfolio.
    Note:
    • Portfolio workbench is based on Service Portal which means that you can configure, customize, and extend the workbench per your requirements and organizational workflow. See the Service Portal documentation for more information.
    • Portfolio workbench does not support mobile devices.

    In addition to the Portfolio Workbench, starting with New York, you can use the Portfolio Planning Workbench do a scenario-based portfolio planning. This scenario-based planning enables you to focus your investment budget and resources on demands and projects that best position your organization.

    Scenario Planning for PPM enables you to identify risks and uncertainties that might occur in the future and create possible planning scenarios and pursue whichever scenario becomes a reality. For example, you may have scenario A with all your chosen demands and projects, but you know that there's a risk that might reduce your team's velocity. You can reduce the velocity in scenario B and switch to it when the risk that you identified becomes a reality. For more information, see Scenario Planning for PPM.

    The portfolio workbench shows the following sections for an opened portfolio:

    • The left section provides the following fields used to plan the portfolio:
      • Fiscal Year: The list to select the fiscal year you want to perform the planning for.
        Note:
        If there is no fiscal year in the list, generate a fiscal calendar.
      • Planning Steps: The steps involved in planning the portfolio.
        • Shows the completed and the current planning step number.
        • Checks off the completed planning step.
        • Highlights the current planning step in the portfolio.

        In the portfolio workbench example shown, the portfolio is in Step 2 (Select Demands and Projects). It has completed through Step 1 (Set Target).

    • The middle section shows a list of all the demands and projects that are part of the portfolio and fall under the selected fiscal year. The green check mark shows the demands and projects that have been selected for execution for the selected fiscal year.

      Note:
      • Click a demand or a project in this section to open the respective record. You can make required changes to the project or demand form.
      • A demand is included only if the Expected Start and Due Date fields are populated and the demand is in the approved or qualified state.
    • The lock in the upper-right section indicates that portfolio planning is not yet complete and that the tracking action is not enabled. Once the financial planning is complete, the Track Portfolioaction is enabled for portfolio manager to track the progress of the portfolio.
    Figure 1. Portfolio workbench example
    Screen shot of Portfolio workbench