Scenario Planning for PPM

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read
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    Summary of Scenario Planning for PPM Strategic Portfolio Management

    The Scenario Planning for PPM application enables portfolio managers to efficiently create and manage roadmaps for project execution within a fiscal year. It allows for the optimization of budgets and resources by facilitating the creation and comparison of various scenarios, which are collections of demands and projects guiding funding decisions.

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    Key Features

    • Plan portfolios based on resource capacity for single or multiple years.
    • Break down multi-year planning into smaller windows for ongoing adjustments.
    • Allocate budgets from Investment Funding to demands and projects.
    • Create and experiment with scenario-based plans for portfolios.
    • Apply filters to refine demand and project selections.
    • Examine details of demands and projects misaligned with strategic goals.
    • Compare and confirm planning scenarios to select the best alignment with organizational objectives.
    • Track portfolio progress post-confirmation, including cost, resource, schedule, and scope.

    Key Outcomes

    By utilizing Scenario Planning for PPM, customers can effectively assess different project and demand combinations, allowing for informed decision-making regarding budget allocation and resource usage. It streamlines the planning process, enabling businesses to align their projects with strategic goals and optimize resource utilization while tracking portfolio performance throughout the fiscal year.

    The Scenario Planning for PPM application provides a central location for portfolio managers to create and track the roadmap for project execution for a given fiscal year. Optimize your budget and resource usage by creating and comparing different scenarios for your project and demand roadmap or resources.

    A scenario is a collection of demands and projects that serves as a planning instance for the selected fiscal year to support funding decisions.

    Eligible demands and projects in the portfolio are collected into a default or existing scenario of the planning cycle. You use the default or existing scenario as a basis to create additional scenarios. A demand or project can belong to more than one scenario in the current planning cycle but it cannot belong to more than one portfolio. For more information, see Create planning scenarios.

    Impact on portfolio planning using Portfolio Workbench

    Portfolio Workbench does not support a scenario-based portfolio planning. You can plan your portfolio in simple or advanced planning modes. In advanced mode, you can repromote budget plan and create a forecast plan. Starting with the Paris release, the Portfolio Workbench has been deprecated for new customers. For more information, see Portfolio Workbench.

    With scenario-based planning, you can create multiple scenarios, compare them, and confirm or reconfirm a scenario.

    If you are using the Portfolio Workbench for portfolio planning and want to switch to a scenario-based planning, note the following points:
    • After installing Scenario Planning for PPM, remove the Portfolio Workbench module and related link from the Portfolio form. The de-activation of Portfolio Workbench is required to avoid conflicts with two methods of planning and data corruption. For more information, see Enable or disable an application menu or module.
    • Use the Portfolio Planning related link or the Portfolio Planning Workbench module to navigate to Portfolio Planning Workbench.
    • All your existing selections of demands and projects for a portfolio appear as a default scenario when you open the Portfolio Planning Workbench. For more information, see Create planning scenarios.

    Features

    The Scenario Planning for PPM provides the following capabilities to portfolio managers:
    • Plan your portfolio based on resource capacity for a single year or multiple years.
    • Break down your multiple year portfolio planning in smaller planning windows for continuous tracking and planning adjustment.
    • Allocate budget to demands and projects in your portfolio from Investment Funding.
    • Create scenario-based plans for portfolios.
    • Apply filters to refine your list of selected demands and projects in your portfolio.
    • Experiment with different combinations of demands and projects in planning scenarios.
    • View details of demands and projects that are not aligned with your strategic goals.
    • Edit the way demands and projects are funded for each scenario.
    • Compare different scenarios to assess outcomes of various project and demand combinations.
    • Confirm a planning scenario that best aligns with your organizational objectives as your current portfolio plan.
    • Override a previously confirmed planning scenario based on changing priorities and environment.
    • View budget details such as actual and planned costs, projects, and demands not aligned to goals and strategies, and actual costs for the projects.
    • View resource utilization and allocation.
    • View demands and projects with over-allocated resources.