Hi All,
Today we will cover an advanced process in Source to Pay application in ServiceNow.
This article would cover the detailed steps of using the Source to Pay Process with Negotiation Event.
1. Why is the need of Negotiation Event?
Negotiation Event is useful when you have to get the quotes from Suppliers and see the different quotes received from multiple suppliers. When I say Supplier quotes means raising the Negotiation Event and then raising multiple negotiations request inside that Negotiation Event.
Every Sourcing is linked to 1 Negotation Event
1 Negotiation Event is linked to multiple Negotiation Requests
1 Negotiation Request is raised for each Supplier.
2. What should be right Process to create the Negotiations and when?
When the request gets raised, we first need to raise sourcing request then basis on OOB capabilities. we can a rule to create the Negotiation Event and attach that to the sourcing request then we need to create the negotiation requests basis on the number of suppliers we have in the process who will send us the quotes.
3. What is the step-by-step process which is usually followed in Source to pay application from sourcing to procurement with NE (Negotiation Event)?
Process#1: Process of Sourcing to Procurement with NE(Negotiation Event)
Step#1: Creation of Sourcing Requests depending upon the quantity of service requested. We can create multiple sourcing as well based on the requirement.
Step#2: Creation of Purchase Lines against the above sourcing request as PRLs stores the information regarding the negotiated cost and due dates/supplier response date.
Step#3: Create the Negotiation Event which should be associated with the sourcing request raised above.
Step#4: Create the negotiation requests. Each negotiation request should be raised against unique supplier.
Step#5: Get the quotes and update in Purchase Lines and which then auto updates the Sourcing attached above.
Step#6: Once we update the NUP (Negotiated Unit Price) in PRL (Purchase lines) it auto creates the record in pricing table.
Step#5: It then creates the purchase requisition when our PRL goes to state "Pricing Obtained".
Step#6: It also creates the draft contract in "ast_contract" table.
4. Diagram for Sourcing to Procurement Process in ServiceNow.
Hope it helps you.
Stay tuned for information like this.
In the next article, I will cover each and every OOB buttons in the source to pay process.
Thanks,
Shamma Negi
Thanks,
Shamma
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