Assign role based on user's location

[jared_wentzel]

Is there a way to assign a role based on the user's location? So for all the users that have the value of "USA" in their Location field, grant the "usa_user" role. I think a script like the one below should work but I'm not sure where to put it.

var gr = new GlideRecord("sys_user");

gr.query();

while(gr.next()) {

if (gr.location == "USA") {

gr.roles = gr.roles + ",usa_user";

gr.update();

}

}

[Mark Stanger]

You'll need to add records to the 'sys_user_has_role' table using a GlideRecord insert in order to do that.   You'll want to be careful though since role allocation usually comes with an additional license cost for each of those users.   Why not just check their location instead of adding a duplicate attribute?

[jared_wentzel]

Well the end goal is to limit visibility of a UI Action form button I added to the incident form. It only works for US users so I am trying to hide it using the conditions field. Is there a way I can limit it's visibility based on current users location?

[Mark Stanger]

Absolutely.   You can get any information from a user record and match against it.   Getting a location value for a user is as simple as this...

gs.getUser().getLocation()

You could set that up in your condition to match against a specific sys_id value, just make sure that your sys_id values for locations are consistent across environments!

This guru article explains all of the different ways to get user information.

» User Object Cheat Sheet

[jared_wentzel]

How would I use it as a condition for the UI Action? This didn't work