Create catalog tasks based on selections through list collector

[NikhithaNikki]

I have created list collector variable which is question choice record reference table and I need to create multiple catalog tasks based on the selections which was selected through list collector with flow designer can you please suggest me.

[Roshnee Dash]

1. Capture Selections from List Collector

• The List Collector stores multiple selected values.

• Ensure that the variable is set to reference the correct table (e.g., question_choice).

2. Configure Flow Designer

• Navigate to Flow Designer (Process Automation > Flow Designer).

• Create a New Flow and set the trigger to "Requested Item Created".

3. Add an Action to Parse Selected Items

• Use the "For Each" Loop to iterate through the selected choices.

• Reference the List Collector variable inside the loop.

4. Create Catalog Tasks Dynamically

Inside the loop:

• Add the "Create Task" action.

• Set the Task Type to Catalog Task.

• Dynamically populate Task Name, Description, and Assignment based on each selected item.

  •  

var selectedItems = flow.variables.list_collector_variable; // Replace with your variable name
for (var i = 0; i < selectedItems.length; i++) {
    var catalogTask = new GlideRecord('sc_task');
    catalogTask.initialize();
    catalogTask.short_description = 'Task for: ' + selectedItems[i];
    catalogTask.assignment_group = 'your_assignment_group'; // Set assignment dynamically
    catalogTask.request_item = flow.request_item.sys_id;
    catalogTask.insert();
}

• (Above is the logic, but Flow Designer actions will be used instead of direct scripting)

5. Publish & Test

• • Ensure tasks are created correctly for each selection.

  • Validate task assignment and workflow behavior.

"Kindly mark this post as helpful or accept it as the solution if it resolved your issue."

Regards,
Roshnee

[Roshnee Dash]

Hi @NikhithaNikki 
If you found my response helpful, please mark it as correct and close the thread so others can benefit from it too.

[OlaN]

Hi,

Hard to give a good answer, since you provided so little detail.

One way of doing it is to:

1. Get catalog variable (list collector)

2. Do a look up of records where sysID is one of the items in step 1

3. Do a for each loop for all records found in step 2

4. Create a catalog task for each iteration in the loop

This will mean sequential processing, no parallel execution of tasks.