custom approval in flow designer

[Deepika54]

Hello experts, 

I am creating a flow designer in which in the output variable, i have comma seperated user's sysid's example

["904aa11993c322909fa4d2fbb9373c16","24206a0f93792e105f36bb697bba102a"]

I want to send an approval to all of the users that will be there in the output of the action which will hold the sysid's.

Can anyone tell me how to pass these values in the ask for approval in flow designer

[Utpal Dutta · Accepted solution]

Hi @Deepika54 ,

I think you've created a custom action from flow designer. In this case why don't you return output as list reference type rather than string so you can use it directly in your main flow where you're using "Ask approval" activity.

Please follow below steps to modify your action output:

1. Set output variable in script action as list reference to user table.
2. In output create output variable of type list     again.
3. Click on exit edit mode and then set your output variable value with script step output value.

Once your action is setup then go back to your main flow and use above action output directly in your approval action like below:

Above solution will also work if you're using a subflow which is returning comma seperated string.

If my answer helps then please mark it helpful & accept this solution.

Thanks,

Utpal

[Afrith Shariff]

Hi @Deepika54 ,

The script field needs you to return a string that is created based on the syntax below. In my case, the approval will be approved or rejected if any users from that string of users will approve or reject. I'm using my flow variable and concatenate the list of sys_ids into the return string. 

 

This is the different options available for you to use in Script.

Approval	Script
Approved by any User	ApprovesAnyU[user_sys_id,user_sys_id]
Approved by 50% of Group	Approves50%G[group_sys_id]
Approved by 2 of Users or of Group	Approves2#U[user_sys_id,user_sys_id]G[group_sys_id]
Rejected by all Users	RejectsAllU[user_sys_id,user_sys_id]
Rejected by any user in Group	RejectsAnyG[group_sys_id,group_sys_id]
Approved or Rejected by any User	ApprovesRejectsAnyU[user_sys_id]
Approved by Group or Rejected by any User	ApprovesAnyG[group_sys_id]OrRejectsAnyU[user_sys_id]
All responded and anyone approves in Group	ApprovesResG[group_sys_id]

Thanks,

Afrith

"If you feel this was helpful, Please mark this comment as helpful"

[Utpal Dutta · Accepted solution]

Hi @Deepika54 ,

I think you've created a custom action from flow designer. In this case why don't you return output as list reference type rather than string so you can use it directly in your main flow where you're using "Ask approval" activity.

Please follow below steps to modify your action output:

1. Set output variable in script action as list reference to user table.
2. In output create output variable of type list     again.
3. Click on exit edit mode and then set your output variable value with script step output value.

Once your action is setup then go back to your main flow and use above action output directly in your approval action like below:

Above solution will also work if you're using a subflow which is returning comma seperated string.

If my answer helps then please mark it helpful & accept this solution.

Thanks,

Utpal