Easy way to add a large list of variables to multiple Catalog Task Activity in a workflow

[peterscaramuzzo]

I inherited a Catalog item that has a workflow with about 10 catalog task activities. The user has asked to restructure the task variables available on the generated task. Problem is that the list is extensive!!! What I would like to do is just remove them all and repopulate with a known list I generated per her wishes rather than selecting them one at a time. Is this possible? I am worried the user will find others she needs and would like to use the same process to add any new ones as well. Also, the drudgery of going through that huge list is not fun. It's not worth consolidating this into one task btw. They are all interconnected with approvals and specific tasks unfortunately.  Is the slush bucket method of selecting one at a time the only way?

[Chaitanya ILCR]

Hi @peterscaramuzzo ,

check the global checkbox of those variables (those will be available in Sc task)

Please mark my answer as helpful/correct if it resolves your query.

Regards,
Chaitanya

[peterscaramuzzo]

Okay interesting, thanks. However, I have other Task Activities that are unrelated. Assuming those will get added to the other tasks (that don't need them) as well?

[Chaitanya ILCR]

Other tasks? You mean other tasks types other than catalog task? 

Those will not be shown those records 

Variables will only be shown in the RITM and SCTask

If you want show the variables on certain sc taks alone open workflow and the SCTask activity and update the variables on the list collector on those sc task where you want the variables 

Please mark my answer as helpful/correct if it resolves your query.

Regards,

Chaitanya

[peterscaramuzzo]

Thanks, that's somewhat helpful but getting the right balance on the other tasks might be cumbersome. Are the variables associated with the workflow catalog task(s) associated with a table that is accessible do you know?