email spoofing

wbwb
Tera Expert

Does anyone have any notes they can share for configuring MS Exchange to handle email address spoofing so we can hide the instancename@service-now.com email address when our users communicate back and forth with our instance?   We currently are setting up two separate teams in ServiceNow that want to use(these are examples) helpme1@mydomain.com and helpme2@mydomain.com.   Now I know it'll be easy to setup forwarding in MS Exchange for these two emails to the instancename@service-now.com but how about when the the ServiceNow instance communicates back to the users?   I don't want to see ticket notifications back to the end user with anything "@service-now.com in the email address.   I'm thinking this must be setup quite regularly on each Service-Now install.   Any help would be appreciated.

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darius_koohmare
ServiceNow Employee
ServiceNow Employee

One thing I know you can do is set the 'In Reply To' and 'From' fields of any email notification. This allows different notifications to have the proper helpme1 or helpme2.



One quick way is to add those columns to the notification list view.



Screen Shot 2018-01-23 at 1.58.27 PM.png



An alternative approach is to use your own Email accounts


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darius_koohmare
ServiceNow Employee
ServiceNow Employee

One thing I know you can do is set the 'In Reply To' and 'From' fields of any email notification. This allows different notifications to have the proper helpme1 or helpme2.



One quick way is to add those columns to the notification list view.



Screen Shot 2018-01-23 at 1.58.27 PM.png



An alternative approach is to use your own Email accounts


Darius,



Are you able to add a Description of the email address using this method as well?



In the Email set up for SMTP, you can change the "Email user label" via this method below:


System Mailboxes > Administration > Email Accounts


Find the SMTP one, Change Email user label



However, your method of individual notifications with a from and reply to is great because I can support multiple business units that way.


The challenge is the last time I saw a from as only an email address, it was considered spam (and rightfully so).



To be clear, if you're reading an email in Outlook:


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I'd like the text "IT Service Desk" to be changed.   I couldn't find a column associated with the Notifications table that would do that.   Have you had any success?   Thanks in advance!


You can enter the From address like this:

Sender name <support@yourdomain.com>