Identifying where workflow is used

[brantgluth]

I inherited an environment where there are quite a few development workflows lying about. I'd like to clean them up, and am fairly confident of the "dead" workflows, but am hesitant to do so   without making sure they aren't still used anywhere.

I thought that using "Find Record References"   under Workflow properties (in workflow editor) would show me references, but even on active workflows, I get no results. Is there somewhere else i should be looking?

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[Ivano B · Accepted solution]

Hi Brant

Did you check under 'Workflows > Live Workflows > Active Contexts' ?

The table will show you all the workflows still active and the records using them.

Have a look and let me know.

ps. About deleting workflows I would suggest to think twice..maybe you can simply deactivate them and stop using them.

I hope this will help/answer your question and if it does please mark it

Cheers
R0b0

[brantgluth]

Much better thought than mine, I was looking at using group by in Items, but that didn't show subworkflows. Doing a group by workflow in Contexts gave me what I needed

Te point may be moot, however, as I tested delete on a known test workflow, and the workflow remains in the catalog. I'm betting for referential integrity. We had a user who'd copy a workflow, and redo it to test issues, leaving us with multiple one-off names that can be confusing. It'd be nice if we could folder them off like we can with Custom Orchestration Activities. For nwo, I'm just going to rename them with a "zArchive-" so they;'re out of the way and easy to ID

[Ivano B]

Hi Brant

Ok now it makes sense.

if you are in DEV and you understand exactly what the duplicates are than I suppose you're right and you can delete them.

It is important that these duplicates never reached PROD otherwise marking with a z is absolutely a good idea.

Cheers

R0b0