Selectively sync comments and work notes to external system

John Doe3
ServiceNow Employee
ServiceNow Employee

Hello all, I am doing some integration works with an external system. The idea is this: users create comments/notes for a case/task in the Workspace, ideally with some forms of marker/identifier, and the background task would send `marked` notes to the external system. The challenge is that the journal field is only a plain text fields without any marking capability, so I can only send all the notes of a case. I thought about asking users to put some prefix into the note body as identifier, but this could be unreliable because users could forget to do so. Is there any existing feature I could use to mark notes and comments? 

8 REPLIES 8

Yep, if this action is user dependent then it should involve some table changes to provide better user experience.

Thanks, Sandeep, this is helpful! 

Abhay Kumar1
Giga Sage

@John Doe3 I can think of journal table(

sys_journal_field ) which stores all notes and comments , so I will apply logic on that table for my record while inserting record to pick latest comments/notes.

Hope this will help you, if not please explain a bit more about your requirements we can think more together.

Thanks

Hi Abhay, I appreciate your proposal. I should have clarified that I can't change the sys_journal_field table because its another app's table. I am simply curious if there's any out-of-box functionalities that I could use right away.