Control Attestations - Scheduled Job - sys_updated_on

Gopi5
Tera Contributor

‎10-02-2023 07:03 AM

Hey All,

Has anyone customized the Scheduled Job to create the tasks for the Control Attestation surveys? 
Currently the OOTB scheduled job looks at the sys_updated_on and the frequency that is chosen in the control form. Since, we have a large # of control attestations to be sent out and they need to be sent out in the future as we are transitioning from LogicGate to SN and they have been done already, until next April, 2024.

 

As I could not find good documentation, why the OOTB is setup this way as it doesn't provide the flexibility, if anyone can explain this setup that would be great.

 

I would like to setup a new field on the form to state when the first survey should be sent out and modify the script.

 

Please let me know if anyone has done this or why it should not be done, that would be very helpful.

 

Thanks

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ab_2511
Kilo Guru

‎12-27-2023 09:13 PM

Hi @Gopi5 ,

 

I think most consumers find OOB setup to be effective. You can use the temporary solution below for your exception.

 

1. Set Frequency to "None" as you don't want to trigger Attestation.

2. Create a field which store date of Attestation trigger.

3. Create a Flow which triggers daily to Move Monitor Controls to Attest state if trigger date is today.

4. After April 2024 you can set Frequency to Yearly or as needed, deactivate flow and deactivate or re-purpose custom field.

 

Adding customization to a scheduled job or related script may result in more technical debt and a higher failure rate.

 

Regards,

Aakash

 

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