HR Scoped app: Email replies not getting copied to the case

shalini44
Tera Expert

Hi there,

We just moved to HR Scoped application from HR legacy case management. We've noticed that the email replies from ex-employees (non-company email domain) and those who are not Opened for, Opened by and Subject person are not getting copied back to the case. These emails have the watermark and the matching subject line.Upone checking we found that these emails are coming to our instance mailbox, but are getting ignored with a long error string stating something about the scope.

Has anyone else faced this situation and how are you addressing it? 

Thanks in advance for your response.

Shalini

1 ACCEPTED SOLUTION

Kiel Sanders
ServiceNow Employee
ServiceNow Employee

This is expected with the delivered security because those replies check against the case ACLs to confirm whether the user actually has access to write updates to the case. I assume that the users that have their emails ignored would not be able to update the case through the agent view either?  If these are other HR agents that have access to update the case, you may be able to add them as collaborators.

This shouldn't be specific to the scoped application though; your organization may have modified security in the legacy application to make an exception for inbound emails.  The ACLs would likely need to be modified in the scoped application as well to handle this situation if it is a requirement to support non-HR case workers updating the case via email.

View solution in original post

5 REPLIES 5

Hi Shalini,

Which Business Rule did you modify?  Does the external email update Additional Comments, Work Notes or just appear as an attachment?