Move Employee Document table record to Sys Attachment table

[Kirankumar Nal1]

Dear All,

Need to help in below,

Would like to move the existing attachments uploaded in Employee Document (sn_hr_ef_employee_document) table to sys_attachment table using script.

Please suggest me on this.

Thank you

Regards,

Kirankumar

[Runjay Patel]

Hi @Kirankumar Nal1 ,

First of all you should not do this this will breach the security. Employee documents are stored in separate table because of security reason.

If you still wanna do then you can try below code

      var sourceGR = new GlideRecord('sn_hr_ef_employee_document');
    sourceGR.query();

    while (sourceGR.next()) {
        // Fetch attachments for the current record
        var attachmentGR = new GlideRecord('sys_attachment');
        attachmentGR.addQuery('table_sys_id', sourceGR.sys_id);
        attachmentGR.addQuery('table_name', sourceTable);
        attachmentGR.query();

        while (attachmentGR.next()) {
            // Clone the attachment
            var newAttachment = new GlideRecord('sys_attachment');
            newAttachment.initialize();
            newAttachment.name = attachmentGR.name;
            newAttachment.content_type = attachmentGR.content_type;
            newAttachment.size_bytes = attachmentGR.size_bytes;
            newAttachment.table_sys_id = sourceGR.sys_id; // Keep the same parent
            newAttachment.table_name = 'sys_attachment'; // Target table
            var newAttachmentSysId = newAttachment.insert();

            // Copy attachment content (sys_attachment_doc)
            var attachmentDocGR = new GlideRecord('sys_attachment_doc');
            attachmentDocGR.addQuery('attachment', attachmentGR.sys_id);
            attachmentDocGR.query();

            while (attachmentDocGR.next()) {
                var newAttachmentDoc = new GlideRecord('sys_attachment_doc');
                newAttachmentDoc.initialize();
                newAttachmentDoc.attachment = newAttachmentSysId;
                newAttachmentDoc.position = attachmentDocGR.position;
                newAttachmentDoc.data = attachmentDocGR.data;
                newAttachmentDoc.insert();
            }

            // Optionally delete the original attachment
            // attachmentGR.deleteRecord();
        }
    }

    gs.print('Attachment migration completed!');

Try with one record first.

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[Kirankumar Nal1]

Thank you Runjay for the script.

As per Michael below, it may requires to update the table and table sys id for the existing sys attachment record.

Thank you 

[Kirankumar Nal1]

Hello @Runjay Patel 

I've tried your script with the few changes as per below,

var sysId = '7a7ea907837d12100e0d6ed0deaad3b0';

var sourceGR = new GlideRecord('sn_hr_ef_employee_document');

sourceGR.addEncodedQuery('sys_id=' + sysId);

sourceGR.query();

if (sourceGR.next()) {

    // Fetch attachments for the current record

    var attachmentGR = new GlideRecord('sys_attachment');

    attachmentGR.addQuery('table_sys_id', sourceGR.sys_id);

    attachmentGR.addQuery('table_name', 'sn_hr_ef_employee_document');

    attachmentGR.query();

    if (attachmentGR.next()) {

        // Clone the attachment

        var newAttachment = new GlideRecord('sys_attachment');

        newAttachment.initialize();

        newAttachment.name = attachmentGR.name;

        newAttachment.content_type = attachmentGR.content_type;

        newAttachment.size_bytes = attachmentGR.size_bytes;

        newAttachment.table_sys_id = sourceGR.sys_id; // Keep the same parent

        newAttachment.table_name = 'sn_hr_core_case'; // Target table

        var newAttachmentSysId = newAttachment.insert();

        // Copy attachment content (sys_attachment_doc)

        var attachmentDocGR = new GlideRecord('sys_attachment_doc');

        attachmentDocGR.addQuery('attachment', attachmentGR.sys_id);

        attachmentDocGR.query();

        while (attachmentDocGR.next()) {

            var newAttachmentDoc = new GlideRecord('sys_attachment_doc');

            newAttachmentDoc.initialize();

            newAttachmentDoc.attachment = newAttachmentSysId;

            newAttachmentDoc.position = attachmentDocGR.position;

            newAttachmentDoc.data = attachmentDocGR.data;

            newAttachmentDoc.insert();

        }

        // Optionally delete the original attachment

        // attachmentGR.deleteRecord();

    }

}

But this is nor creating a new record in sys_attachment table.

Any suggestion on this please.

Thank you

Regards,

Kiran

[michaelj_sherid]

@Kirankumar Nal1 The Employee documents already reside in the Attachments table. The Employee doc refers back to this record and the (Document Type) security is applied once the Employee Document record is created. The same applies to the documents that are "moved" from a HR Case to the Employee document, the attachment still resides in sys_attachment, but is just flagged as such.

If my answer has helped with your question, please mark my answer as an accepted solution and give a thumbs up.

Regards,

Mike