Does "On-Call: Escalations by Email" populate the Assignee field with a user?

masahironaka
Tera Contributor

Does "On-Call: Escalations by Email" populate the Assignee field with a user?

3 REPLIES 3

Vikram Reddy
Tera Guru

Hi @masahironaka,

 

No, it doesn't touch the Assignee field. On-Call: Escalations by Email is purely a notification workflow: it walks the escalation matrix (primary, secondary, tertiary and so on) defined against the on-call rotation and roster, and fires an email to whoever is on-call at each level when the escalation condition, typically the incident sitting with assignment group set and assigned_to still empty, isn't cleared inside the configured reminder interval. It logs each step to the activity log and kicks an event like OnCall.escalated to drive the notification, but there's no GlideRecord update against assigned_to anywhere in that flow. Populating the Assignee is left entirely to whoever actually acts on the page, either by opening the incident and assigning themselves, or through a separate business rule or flow you'd layer on top if you want auto-assignment on acknowledgment. One thing worth flagging since it trips people up more than the assignment question itself: the standard trigger rule for this workflow only fires while the assignment group is unset, so if your assignment rules or category mapping auto-populate the group on insert, the escalation workflow may never fire in the first place.

References

 

Thank you,
Vikram Karety
Octigo Solutions INC

Tanushree Maiti
Tera Patron

Hi @masahironaka 

 

The On-Call: Escalations by Email subflow does not automatically assign a user to the Assignee field. Instead, it sends email notifications to the configured escalation roster.

If you want the task to be automatically assigned to the current on-call user, use the On-Call: Assign or On-Call: Assign and Notify subflows instead. Refer: On-Call Scheduling workflows 

 

refer: On-Call Escalations: taken apart and put back together

Escalation triggers and policies 

https://www.youtube.com/watch?v=Hcb2pUjp0IA&t=1

 

Please Accept the solution if it assisted you with your question & Mark this response as Helpful.
Regards
Tanushree Maiti
ServiceNow Technical Architect
LinkedIn: https://www.linkedin.com/in/tanushreemaiti
Shows how to define a custom escalation path in the On-Call Scheduling application This video covers: 00:00 Intro 00:00 Override default escalation and broadcast 00:00 Add an additional escalation set #servicenow #servicenowdemo #oncall #escalationpath Role required: rota_admin, rota_manager This

Ankur Bawiskar
Tera Patron

@masahironaka 

what's your requirement? screeshots please

Regards,
Ankur
Certified Technical Architect  ||  10x ServiceNow MVP  ||  ServiceNow Community Leader